Administrative Secretary III

Duties And Responsibilities

• Provides clerical and accounting support to the director.
• Plans, initiates and carries to completion clerical and administrative support activities.
• Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
• Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material.
• Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
• Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials.
• Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.
• Complies data for reports; gathers and interprets information from appropriate sources; may prepare information and presentation packets for use by a supervisor or coordinator.
• All other related duties as assigned.

Job Requirements

• Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred.
• Demonstrates good communication and human relation skills.
• At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).
• Experience in a PK-8 school preferred.
• Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment).
• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.