Mail Distribution/Duplication Clerk
City of Alexandria, Virginia · Alexandria, VA · 1 mo ago
MarketingFull-time
We need to output HTML fragment with sections: About the role? The posting includes overview, responsibilities, qualifications, etc. We need to use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content.
We need to parse content:
- Overview: "Under general supervision, the Mail Distribution/Duplication Clerk performs skilled work operating and maintaining high-speed printing, finishing, postage, and related equipment. Responsibilities also include operating and cleaning equipment, clearing jams, and adding toner and paper. Assists City employees with mail preparation, including sorting and postage, and delivers USPS, inter-office mail, and parcels to appropriate City offices."
That's overview/responsibilities.
- "What You Should Bring": list of knowledge/abilities: good knowledge of operation of high-speed copier and finishing equipment; working knowledge of quality and texture of supplies; ability to customize and prepare documents; ability to troubleshoot and clear paper jams; ability to analyze, interpret, and apply USPS postal and shipping rates; extensive knowledge of USPS postal regulations; excellent organizational, verbal, written communication skills; physical ability to lift and carry heavy cartons up to 50 pounds; ability to follow verbal and written instructions; demonstrated proficiency in use of technology and computers, including Word, Excel, Adobe Acrobat, standard mailing procedures software packages, and parcel tracking packages.
- "The Opportunity – Examples of Work": list of tasks: Operates high-speed copiers with different paper weights and standard sizes to produce copies; Scans and digitizes forms and documents as requested; Compiles data for monthly charge-back billing of print and copy requests by agencies; Distributes copier supplies to satellite duplication sites and other agencies as required, including the delivery of copier paper; Sorts and distributes U.S. Mail; processes outgoing and inter-office mail; Receives, processes, and distributes parcels and expedited deliveries; Conducts daily mail deliveries to locations in Alexandria and Northern Virginia; Extracts data and compiles information for daily postage reports to ascertain the available balance in postage meters; Performs related work as required.
- "About The Department": description of Department of General Services mission.
- "Minimum & Additional Requirements": High School Diploma or GED; completion of high-school-level courses in arithmetic and English; one year of experience in operation of duplication and copier equipment; or any combination of experience and training which provides required knowledge, skills and abilities; possession of a valid driver's license; ability to lift and carry heavy cartons and mail trays.
- "Preferred Qualifications": Minimum of three (3) years of relevant general office experience, duplication and/or printing experience, mailroom experience, or similar experience; knowledge of postal regulations preferred; strong initiative required; ability to work independently with minimal direct supervision; working knowledge of Microsoft products, including Outlook, Word, Excel, Adobe Acrobat; Must possess ability to lift objects up to 50 pounds, with or without accommodation, and ability to stand for long periods of time.
- "Notes": pre-employment background checks; DGS essential personnel; covered by collective bargaining; EEO statement (should be removed as boilerplate). Also mention "The City of Alexandria is an Equal Opportunity Employer..." which is boilerplate EEO, remove.
We need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we remove EEO line.
We need to preserve all substantive information.
Now we need to decide sections.
We have overview (maybe "About the role") - we can put overview under About the role.
Responsibilities: we have responsibilities listed in overview and also "The Opportunity – Examples of Work" which are specific duties. Could combine responsibilities.
Requirements: Minimum & Additional Requirements.
Qualifications: Preferred Qualifications.
Skills: maybe combine knowledge/abilities from "What You Should Bring" and technology proficiency.
Benefits, Pay, Schedule: Not mentioned. So we should NOT include those sections.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills.
We need to use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content.
We need to parse content:
- Overview: "Under general supervision, the Mail Distribution/Duplication Clerk performs skilled work operating and maintaining high-speed printing, finishing, postage, and related equipment. Responsibilities also include operating and cleaning equipment, clearing jams, and adding toner and paper. Assists City employees with mail preparation, including sorting and postage, and delivers USPS, inter-office mail, and parcels to appropriate City offices."
That's overview/responsibilities.
- "What You Should Bring": list of knowledge/abilities: good knowledge of operation of high-speed copier and finishing equipment; working knowledge of quality and texture of supplies; ability to customize and prepare documents; ability to troubleshoot and clear paper jams; ability to analyze, interpret, and apply USPS postal and shipping rates; extensive knowledge of USPS postal regulations; excellent organizational, verbal, written communication skills; physical ability to lift and carry heavy cartons up to 50 pounds; ability to follow verbal and written instructions; demonstrated proficiency in use of technology and computers, including Word, Excel, Adobe Acrobat, standard mailing procedures software packages, and parcel tracking packages.
- "The Opportunity – Examples of Work": list of tasks: Operates high-speed copiers with different paper weights and standard sizes to produce copies; Scans and digitizes forms and documents as requested; Compiles data for monthly charge-back billing of print and copy requests by agencies; Distributes copier supplies to satellite duplication sites and other agencies as required, including the delivery of copier paper; Sorts and distributes U.S. Mail; processes outgoing and inter-office mail; Receives, processes, and distributes parcels and expedited deliveries; Conducts daily mail deliveries to locations in Alexandria and Northern Virginia; Extracts data and compiles information for daily postage reports to ascertain the available balance in postage meters; Performs related work as required.
- "About The Department": description of Department of General Services mission.
- "Minimum & Additional Requirements": High School Diploma or GED; completion of high-school-level courses in arithmetic and English; one year of experience in operation of duplication and copier equipment; or any combination of experience and training which provides required knowledge, skills and abilities; possession of a valid driver's license; ability to lift and carry heavy cartons and mail trays.
- "Preferred Qualifications": Minimum of three (3) years of relevant general office experience, duplication and/or printing experience, mailroom experience, or similar experience; knowledge of postal regulations preferred; strong initiative required; ability to work independently with minimal direct supervision; working knowledge of Microsoft products, including Outlook, Word, Excel, Adobe Acrobat; Must possess ability to lift objects up to 50 pounds, with or without accommodation, and ability to stand for long periods of time.
- "Notes": pre-employment background checks; DGS essential personnel; covered by collective bargaining; EEO statement (should be removed as boilerplate). Also mention "The City of Alexandria is an Equal Opportunity Employer..." which is boilerplate EEO, remove.
We need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we remove EEO line.
We need to preserve all substantive information.
Now we need to decide sections.
We have overview (maybe "About the role") - we can put overview under About the role.
Responsibilities: we have responsibilities listed in overview and also "The Opportunity – Examples of Work" which are specific duties. Could combine responsibilities.
Requirements: Minimum & Additional Requirements.
Qualifications: Preferred Qualifications.
Skills: maybe combine knowledge/abilities from "What You Should Bring" and technology proficiency.
Benefits, Pay, Schedule: Not mentioned. So we should NOT include those sections.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills.
We need to use for each heading.
Inside each section, we need
for prose, and
- for any list of duties/requirements/benefits.
We need to preserve all substantive info, not invent.
Let's extract content.
About the role: Could be a short paragraph summarizing role: "Under general supervision, the Mail Distribution/Duplication Clerk performs skilled work operating and maintaining high-speed printing, finishing, postage, and related equipment. Responsibilities also include operating and cleaning equipment, clearing jams, and adding toner and paper. Assists City employees with mail preparation, including sorting and postage, and delivers USPS, inter-office mail, and parcels to appropriate City offices."
That's from overview.
Responsibilities: Could list the examples of work from "The Opportunity – Examples of Work". Also maybe include some from overview but we already used overview. We'll list bullet points:
- Operates high-speed copiers with different paper weights and standard sizes to produce copies
- Scans and digitizes forms and documents as requested
- Compiles data for monthly charge-back billing of print and copy requests by agencies
- Distributes copier supplies to satellite duplication sites and other agencies as required, including the delivery of copier paper
- Sorts and distributes U.S. Mail; processes outgoing and inter-office mail
- Receives, processes, and distributes parcels and expedited deliveries
- Conducts daily mail deliveries to locations in Alexandria and Northern Virginia
- Extracts data and compiles information for daily postage reports to ascertain the available balance in postage meters
- Performs related work as required
Also maybe include "Assists City employees with mail preparation, including sorting and postage, and delivers USPS, inter-office mail, and parcels to appropriate City offices." but that's similar to some bullet. Could add as bullet.
But we must not duplicate. We'll keep unique.
Requirements: Minimum & Additional Requirements:
- High School Diploma or GED
- Completion of high-school-level courses in arithmetic and English
- One year of experience in the operation of duplication and copier equipment; or any combination of experience and training which provides the required knowledge, skills and abilities to perform the job
- Possession of a valid driver's license issued by the state of residence
- Ability to lift and carry heavy cartons and mail trays
Also maybe include ability to follow verbal and written instructions? That's in skills.
Qualifications: Preferred Qualifications:
- Minimum of three (3) years of relevant general office experience, duplication and/or printing experience, mailroom experience, or similar experience in a mailroom or office environment
- Knowledge of postal regulations preferred
- Strong initiative required; ability to work independently with minimal direct supervision
- Working knowledge of Microsoft products, including but not limited to Outlook, Word, Excel, and Adobe Acrobat
- Must possess the ability to lift objects up to 50 pounds, with or without accommodation, and the ability to stand for long periods of time
Skills: From "What You Should Bring" and technology proficiency:
- Good knowledge of the operation of high-speed copier and finishing equipment
- Working knowledge of the quality and texture of supplies and materials used in duplication work
- Ability to customize and prepare documents as permitted by the equipment
- Ability to troubleshoot and clear paper jams as needed
- Ability to analyze, interpret, and apply USPS postal and shipping rates
- Extensive knowledge of USPS postal regulations pertaining to special delivery, registered, insured, certified mail, and other specialized categories of mail
- Excellent organizational, verbal, and written communication skills
- Physical ability to lift and carry heavy cartons and mail trays up to 50 pounds, with or without accommodation
- Ability to follow verbal and written instructions
- Demonstrated proficiency in the use of technology and computers, including Word, Excel, Adobe Acrobat, standard mailing procedures software packages, and parcel tracking packages
We might also include ability to stand for long periods (already in qualifications). But we can keep.
We must not repeat same info across sections unnecessarily but it's okay if overlapping? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. It's okay to have overlapping but better to avoid duplication. However we can keep distinct.
Now we need to output HTML fragment only, no /, no markdown.
We'll produce:
About the role
Under general supervision, the Mail Distribution/Duplication Clerk performs skilled work operating and maintaining high-speed printing, finishing, postage, and related equipment. Responsibilities also include operating and cleaning equipment, clearing jams, and adding toner and paper. Assists City employees with mail preparation, including sorting and postage, and delivers USPS, inter-office mail, and parcels to appropriate City offices.
Responsibilities
- Operates high-speed copiers with different paper weights and standard sizes to produce copies
- Scans and digitizes forms and documents as requested
- Compiles data for monthly charge-back billing of print and copy requests by agencies
- Distributes copier supplies to satellite duplication sites and other agencies as required, including the delivery of copier paper
- Sorts and distributes U.S. Mail; processes outgoing and inter-office mail
- Receives, processes, and distributes parcels and expedited deliveries
- Conducts daily mail deliveries to locations in Alexandria and Northern Virginia
- Extracts data and compiles information for daily postage reports to ascertain the available balance in postage meters
- Performs related work as required
Requirements
- High School Diploma or GED
- Completion of high-school-level courses in arithmetic and English
- One year of experience in the operation of duplication and copier equipment; or any combination of experience and training which provides the required knowledge, skills and abilities to perform the job
- Possession of a valid driver's license issued by the state of residence
- Ability to lift and carry heavy cartons and mail trays
Qualifications
- Minimum of three (3) years of relevant general office experience, duplication and/or printing experience, mailroom experience, or similar experience in a mailroom or office environment
- Knowledge of postal regulations preferred
- Strong initiative required; ability to work independently with minimal direct supervision
- Working knowledge of Microsoft products, including but not limited to Outlook, Word, Excel, and Adobe Acrobat
- Must possess the ability to lift objects up to 50 pounds, with or without accommodation, and the ability to stand for long periods of time
Skills
- Good knowledge of the operation of high-speed copier and finishing equipment
- Working knowledge of the quality and texture of supplies and materials used in duplication work
- Ability to customize and prepare documents as permitted by the equipment
- Ability to troubleshoot and clear paper jams as needed
- Ability to analyze, interpret, and apply USPS postal and shipping rates
- Extensive knowledge of USPS postal regulations pertaining to special delivery, registered, insured, certified mail, and other specialized categories of mail
- Excellent organizational, verbal, and written communication skills
- Physical ability to lift and carry heavy cartons and mail trays up to 50 pounds, with or without accommodation
- Ability to follow verbal and written instructions
- Demonstrated proficiency in the use of technology and computers, including Word, Excel, Adobe Acrobat, standard mailing procedures software packages, and parcel tracking packages