Lower Columbia (Longview, WA) - Area Admin I

Young Life requires all employees to sign a Statement of Faith. Employees and volunteers must profess a belief in Jesus Christ as their personal Savior and Lord, subscribe to the Young Life Statement of Faith, and abide by its biblical standards and policies.

About the role

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Responsibilities

• Written and Verbal Communication
  • Answer correspondence, file documents, and prepare mailings.
  • Answer phones and respond to voicemail, email, and phone calls in a timely and professional manner.
  • Gather articles, pictures, and layout materials; handle production and mailing for newsletters from area staff.
  • Create club/event postcards, flyers, and/or maps.
  • Send prayer emails and monthly updates.
  • Send personal support mailings.
  • Create and maintain the area M-Site.
  • Send thank-you letters to donors.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders, and leaders.
• Administration
  • Process and track donations.
  • Maintain donor and leader databases, ensuring leader forms, driver questionnaires, and criminal background checks are up-to-date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports.
  • Handle accounting tasks: pay bills, submit bank account records/purchase card expenses and donations, make copies, evaluate financial monthly status, and update FDT.
  • Maintain contact databases:
    • Update area donor database regularly.
    • Enter club card data into kid database.
    • Update parent database.
    • Maintain newsletter recipient list.
    • Create and maintain banquet invitation list.
    • Update contacts in Palm/Outlook.
    • Update email distribution lists: club kids, campaigners, committee, leaders, and prayer partners.
• Human Resources for Regional Administrators
  • Track and report vacation, sick, and personal days for eligible area staff.
  • Submit timesheets for hourly staff.
  • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• Event Administration
  • Coordinate area meetings:
    • Area Staff Meetings
    • Area leadership meetings
    • Area committee meetings
  • Camp administration:
    • Track participation, payments, health forms, and fundraiser earnings for each kid.
    • Send letters to parents about camp sign-ups, itineraries, and health forms.
    • Responsible for fundraiser marketing.
    • Construct and distribute camp brochures.
    • Communicate with camp regarding contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.
  • Banquet/Golf Marathon/Auction:
    • Create invitations, banquet sponsor packet, table host packet, banquet program, and donor cards.
    • Track guest list, table sponsors, RSVP list, and donations received from banquet.
    • Coordinate with table hosts about their invitation lists.
    • Mail invitations.
    • Send thank-you notes to banquet donors.
    • Track table sponsors.
• Training

  Provide training to area office assistant, area directors, area committee, volunteer team leaders, and leaders on various items, processes, and applications related to field administration.

Requirements

• High school education or its equivalent; associate degree preferred.
• Ongoing education encouraged.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with attention to detail and processes, capable of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail-oriented multitasking ability.
• Proven relational skills with both kids and adults.
• Initiative in developing processes/systems around events, including data organization and maintenance.
• Great customer service skills.

Pay

The estimated salary range for this position is $16.28–$20.74 per hour.

Working Conditions

Office environment.