Logistics Specialist

Position Duties

• Prepare packing lists, shipping and marks labels, invoices, and other documentation as required by the customer.
• Prepare letters of credit, and/or foreign government requirement.
• Understand and adhere to Export Compliance requirements.
• Track, update and monitor list of all materials packed and awaiting shipment.
• Scan all export documentation and attach to the appropriate order or folder.
• Maintain original paper files for a period determined by compliance standards.
• Monitor/track all large shipments sent via freight forwarder and follow up to request all necessary customs documentation.
• Review billing documentation to ensure correct bill to/ship to information is provided.
• Amen documentation where necessary to avoid customs delays and/or added penalties/charges.
• Create courier (UPS, DHL, FedEx) shipment labels including correct address and billing account information.
• Process large, weekly consolidation shipments.
• Establish contact with customers and freight forwarders to determine correct mode of transport, documentation requirements, and general communication surrounding order status.
• File appropriate documentation with US Customs using the ACE portal.
• Provide accurate information to freight forwarders for the purpose of customs documentation.
• Create certificates requested by customers during the order entry process.
• Obtain notary stamping and local Chamber of Commerce stamping when necessary.
• Respond to a high volume of emails and requests in a timely and efficient manner.

Position Requirements

• High School Diploma or GED required; Minimum 2 or more years’ experience in Billing/Accounts Receivable functions including collections, export documentation and/or logistic background desired.
• Ability to work in a team-oriented environment.
• Attention to details.
• Exceptional PC skills, including proficiency in Microsoft Office; SAP a plus.
• Demonstrates good verbal, written communication, and interpersonal skills.
• Shows evidence of good organizational skills and attention to detail.
• Knowledge of fundamental accounting concepts and accounting office practices and procedures.
• Demonstrated communication (written, verbal and listening) and interpersonal skills with the ability to interact with internal and external customers.
• Flexible work approach regarding changing deadlines and non-standard hours.
• Ability to handle multiple tasks with interruptions.
• Good phone presence.
• Contributes to problem resolution that results in changes and/or enhancements to processes or projects.