LOGISTICS SHIPPING COORDINATOR

About the Role

Planning, scheduling, and tracking loads/shipment activities while maintaining accurate records. Identifying traffic problems or issues and creating corrective action plans to achieve timely results. Communicating with carriers, freight forwarders, and internal & external customer support to schedule shipment activities. Performing administrative tasks efficiently to deliver high-quality service. Utilizing WMS to update required information in compliance with customer requirements, procedures, and regulations. Corresponding with customers and reporting client requests while staying updated on industry-relevant laws and regulations.

Responsibilities

• Process all types of outbound orders (EDI, Loose, Case), including handling paperwork to expedite shipments in accordance with each customer’s routing guides and shipping requirements.
• Arrange shipping and associated logistic requirements for all outbound property, both domestic and international.
• Work closely with key partners in outbound logistics, including customers and freight providers.
• Obtain quotes from shippers and service providers, selecting the most suitable option for internal and external clients.
• Schedule domestic pick-ups and WEB tender all Parcel and LTL shipments.
• Communicate issues concerning sales orders or shipment delays to the Shipping Supervisor, Shipping Lead, and/or Warehouse Manager.
• Review, prepare, and route purchase orders.
• Ensure safe and timely pick-up and delivery of shipments, monitoring costs, timelines, and productivity.
• Address and resolve shipment and inventory issues.
• Verify and maintain records of outgoing shipments against Bills of Lading, invoices, orders, or other records.
• Monitor daily tracking reports from carrier portals and report issues concerning the RED BOOK to the Shipping Supervisor and Shipping Lead.
• Ensure items are loaded onto shipment vehicles safely and on time.
• Replenish pallets and related supplies needed for daily order processing.
• Maintain shipping stations organized and clean according to 6S standards.
• Close dock doors, shut off fans, computers, lights, conveyors, and Hi-Lo equipment at the end of the shift.
• Report safety issues to the Shipping Lead or Shipping Supervisor.
• Perform other related duties as required.

Requirements

• Ability to maintain a high level of physical activity for prolonged periods, primarily working while standing.
• Ability to lift 20 lbs when necessary.
• Computer-savvy with working knowledge of Microsoft Teams, Word, Excel, Outlook, and Warehouse Management Systems (WMS).
• Bilingual preferred.
• At least 1-2 years of industry experience.

Skills & Competencies

• Outstanding organizational skills with the ability to prioritize and reorganize workload to meet deadlines in a dynamic environment.
• Ability to manage multiple tasks and prioritize time-sensitive situations in a fast-paced setting.
• Excellent problem-solving and coordination abilities.
• Strong communication and interpersonal skills; teamwork is vital for maintaining an organized warehouse.
• Attention to detail and follow-through.
• Ability to work with minimal supervision and track multiple processes.
• Collaborative team player.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with employer match.
• Competitive PTO plan.
• Hybrid schedule for eligible positions.
• Participation in the company’s profit-sharing program.

Pay

The expected base salary for this position is estimated and depends on factors such as experience, skills, education, budget, and location.

Schedule

Monday - Friday, 7:00 AM - 3:30 PM.