Logistics Planner

About the role

The Logistics Planner is the administrative and coordination backbone of Orca Bio's vein-to-vein logistics operation. This role is essential for keeping the daily machinery of patient-connected transport running, ensuring all downstream stakeholders are informed promptly, and serving as a reliable communication point between porters, vendors, and internal teams.

Responsibilities

• Reschedule, cancel, or delay runs in response to clinical, manufacturing, or transport changes, ensuring all downstream stakeholders are notified promptly.
• Prepare and send porter availability requests ahead of each scheduling cycle; consolidate responses to support run assignments.
• Schedule OrcaPorters against confirmed runs, balancing coverage, qualifications, and site-specific requirements.
• Complete OrcaLink entries for scheduled runs, ensuring records are accurate, current, and audit ready.
• Manage sample loop scheduling, including verifying bookings and handling ad hoc vendor communication to resolve gaps or conflicts.
• Submit 3PC requests for runs requiring third-party courier support, providing complete and accurate shipment details.
• Follow up on outstanding 3PC requests and confirm assignment of Orca Identifiers, escalating unresolved requests before they become time critical.
• Review NMDP itineraries for accuracy, feasibility, and alignment with batch timelines, flagging discrepancies for correction.
• Prepare and submit batch paperwork, including itineraries and TSA letters, ensuring documents are complete, compliant, and delivered ahead of transport windows.
• Create calendar tracking events for each batch to give production planning clear visibility into upcoming logistics activity.
• Track weather for the upcoming week across relevant routes and sites, surfacing risks that may require contingency planning or run adjustments.
• Draft and send weekly OrcaPort email program updates covering training announcements, operational reminders, and personnel updates.
• Support treatment centers, manufacturing, and 3PC vendors during active runs, resolving discrepancies without routine supervision.
• Coverage as the designated backup for the Specialist, Logistics during PTO, illness, and peak-volume periods, exercising independent judgment on time-sensitive logistics matters.

Requirements

• 0–2 years of professional experience; internships, part-time work, or coursework in logistics, operations, business administration, or a related field are a plus but not required.
• Strong organizational skills and attention to detail; able to learn to manage multiple concurrent tasks with competing deadlines.
• Clear, professional written communication skills for courier-facing and internal correspondence.
• Comfort with everyday productivity tools (calendars, email, spreadsheets) and a demonstrated ability to pick up new software quickly; training provided on expense platforms (Brex, Concur) and all internal systems.
• Dependable and comfortable with time-sensitive work, including occasional off-hours flexibility when patient-connected shipments require it.
• Sound judgment under time pressure and willingness to own decisions during coverage periods once trained.
• A proactive, ask-questions-early mindset and genuine interest in building a career in logistics or biopharma operations.

Qualifications

• Must have visual acuity of 20/20 (corrected or uncorrected) and normal color vision to safely perform critical tasks such as visual inspection of materials, equipment, and labeling, including distinguishing color-coded components in a GMP environment.
• Most roles must be able to meet cleanroom gowning requirements, including wearing full gowning (face coverings, gloves, hoods, goggles) for extended periods, as needed.
• Use of cosmetics (makeup, painted nails), jewelry, or facial piercings is not permitted in the cleanroom, and any skin conditions that cause shedding must be disclosed.

Skills

• Strong organizational skills and attention to detail.
• Clear, professional written communication skills.
• Comfort with everyday productivity tools (calendars, email, spreadsheets).
• Sound judgment under time pressure.
• A proactive, ask-questions-early mindset.

Benefits

No benefits are mentioned in the job posting.

Pay

$70,304 - $70,304 a year

Schedule

Monday - Friday (onsite) 8:00am - 5:00pm