Logistics Manager

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a Logistics Manager for our Tulsa, Oklahoma facility. This role is responsible for planning, coordinating, and monitoring all inbound and outbound freight activities to ensure timely, accurate, and cost-effective movement of materials and finished goods.

Responsibilities

• Inbound Freight Coordination
  • Schedule and track incoming shipments from suppliers and vendors.
  • Coordinate dock appointments and receiving schedules with warehouse operations.
  • Monitor shipment status and proactively resolve delays, shortages, or damages.
  • Verify shipping documentation including bills of lading, packing slips, and shipping notifications.
  • Communicate with purchasing and production teams regarding material availability and delivery timing.
  • Ensure inbound freight complies with company and regulatory requirements.
• Outbound Freight Coordination
  • Plan and coordinate domestic and international shipments to customers or other facilities.
  • Select carriers and transportation methods based on cost, service, and delivery requirements.
  • Prepare shipping documentation including bills of lading, labels, export paperwork, and customs documents as required.
  • Track outbound shipments and provide status updates to internal teams and customers.
  • Resolve shipping discrepancies, delivery issues, and freight claims.
• Logistics & Transportation Management
  • Maintain relationships with freight carriers, brokers, and third-party logistics providers.
  • Optimize freight schedules and transportation costs while maintaining service levels.
  • Monitor freight spend and support cost reduction initiatives.
  • Ensure compliance with DOT, OSHA, customs, and other transportation regulations.
  • Maintain accurate logistics records within ERP or shipping systems.
• Inventory & Operational Support
  • Coordinate with warehouse and inventory teams to support accurate inventory movement and control.
  • Assist with cycle counts, inventory reconciliation, and shipment audits as needed.
  • Support continuous improvement initiatives related to shipping, receiving, and material flow.
  • Develop and maintain logistics KPI reporting such as on-time delivery, freight cost, and carrier performance.
• Success Measures
  • On-time inbound and outbound shipment performance
  • Freight cost management
  • Shipping accuracy and inventory accuracy
  • Carrier performance and responsiveness
  • Reduction in shipping delays and freight claims

Requirements

• Associate’s or Bachelor’s degree in Supply Chain, Logistics, Business, or related field preferred.
• 5+ years of logistics, shipping, receiving, transportation, or supply chain experience required.
• Experience coordinating LTL, FTL, parcel, and expedited freight.
• Familiarity with ERP systems, shipping software, and Microsoft Office applications.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with international shipping and customs regulations.

Preferred Skills

• Understanding of warehouse operations and inventory control.
• Experience working with freight carriers and rate negotiations.
• Strong attention to detail and accuracy.
• Ability to analyze transportation data and identify process improvements.
• Customer-service mindset with strong follow-up skills.

Work Environment

This job is based in a manufacturing environment with a combination of office and plant floor responsibilities. This role uses standard office equipment. When in the manufacturing facility, all employees are required to wear personal protective equipment including hearing protection, safety glasses with side shields, and OSHA-compliant safety boots/shoes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to stand for long periods of time.
• Requires walking, the ability to reach, ascend/descend ladders, bend, kneel, and stoop.
• Occasionally lifts and/or moves up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Schedule

This is an exempt position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required.

Travel

Limited travel might be required for this position.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Prescription drug insurance
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance