Logistics Coordinator, Temporary

About the Role

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations. This temporary, part-time Logistics Coordinator role supports the College Study Enrollment department, working 30 hours per week, Monday to Friday, in a US remote capacity.

Responsibilities

• Database and Application Management
  • Manage and maintain study abroad application information in the Enrollment database (e.g., editing application tasks, updating program dates, and setting up programs).
  • Process, scan, upload, and file student application materials (such as transcripts) electronically.
• Departmental Operations & Advising Support
  • Monitor and manage the general department email inbox and maintain the Enrollment Advising calendar.
  • Manage pre-departure posting processes, assisting the permanent logistics coordinator, and liaising with Study Abroad Advisors and Onsite Program Staff about any outstanding questions.
  • Support student advising staff during peak volume times by assisting with application and medical form reviews, as well as tracking pre-departure task completion with participants.
• Confidentiality and Security
  • Handle confidential information with the utmost discretion.
  • Follow established protocols to ensure the security of sensitive data.

Requirements

• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent record-keeping abilities.
• Proficient in the use of spreadsheets and data entry.
• Good communication skills for coordinating with team members and management.
• High level of discretion and accuracy, as the role involves handling sensitive personal information.

Qualifications

The ideal candidate will have a proven track record of administrative excellence and a commitment to facilitating smooth and efficient processing operations. CIEE values professionals with varied backgrounds and encourages qualified candidates from underrepresented groups to apply.

Due to federal regulations and CIEE policies, a background check, reference check, and education and employment verification will be conducted as conditions of employment.