Logistics Coordinator (Permanent)

Team Environment

In this role, the nature of the work is dynamic and requires a collaborative attitude. While you will have specific duties, it's important to understand that the entire team is responsible for the final delivery, and this may occasionally involve taking on additional tasks outside your primary responsibilities. The ability to adapt and contribute wherever needed is key to succeeding in this environment.

Responsibilities

• Coordinate the receipt and storage of assets from domestic and international vendor locations
• Receive freight from carrier/forwarders
• Update internal inventory tools
• Unpackage and properly store server hardware
• Advise stakeholders as needed
• Ensure last-mile delivery to customer or lab
• Create purchase orders for the labs and infrastructure team
• Resolve PO exceptions
• Track PO status and work closely with Suppliers to reduce lead-times

Warehouse Operations

• Receive and support customer's requests for logistics support via ticketing system
• Freight receipt, inventory discovery and audit, pick-orders, process improvement, packaging, working directly with customers, and coordinating support across various internal and external teams
• Operate a forklift and courier van
• SME on warehouse equipment (forklift, lift truck, courier van)
• Create process documentation, provide team training and track/document maintenance schedules according to OSHA standard
• Track and report on number of pallets in/out of warehouse

Purchase Order Creation

• Placing POs for freight and customs, as needed to support continued customs clearance and delivery where the team is not the IOR (importer of record)
• Tier II support in coordinating the interface between logistics functions such as procurement, transportation, and warehousing to ensure efficient, timely and cost-effective support to the customer
• Update PO approval/rejection status in internal Inventory Management System
• Escalate billing and invoice exceptions as requested with Suppliers/Manufacturers and internal stakeholders
• Work closely with Development PMs to determine hardware requirements and submit quote request to Suppliers

Required Skills

• Previous warehouse management experience
• Ability to lift 50lbs, or greater
• Able to operate a forklift, lift truck and courier van
• Valid driver's license

Preferred Skills/Experience

• Bachelor's degree or 6+ years of experience in warehouse
• Freight forwarder experience
• HAZMAT (Hazardous Material) certifications
• IATA Dangerous Goods Shipping
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Visio, etc.)