Logistics Coordinator II

Shipping & Receiving Coordinator Vandalia, IL About Odyssey Logistics Odyssey Logistics is a global logistics and supply chain partner helping businesses optimize performance through fully integrated, end-to-end solutions. We connect transportation, technology, and expertise across a broad network of services including 3PL and 4PL managed services, multimodal and intermodal transport, warehousing, trucking, Jones Act Ocean, and customs brokerage, ensuring goods move reliably, efficiently, and intelligently around the world. Today, Odyssey supports more than 6,000 customers globally, delivering scalable, data-driven solutions across complex supply chains. What started with a single client has grown into a dynamic, evolving organization focused on performance, precision, and long-term partnership. What Sets Us Apart Our work is complex, fast-moving, and highly collaborative. Success here requires people who think strategically, operate with urgency, and navigate across functions to solve real business challenges. We value individuals who take ownership, challenge the status quo, and turn insight into action. Our culture is grounded in five core values: Win Together, Innovate Boldly, Drive Results, Customer Centric, and Guide with Care. These are not just principles; they shape how we make decisions, partner with customers, and show up for each other. At Odyssey, you are not just part of a company; you are part of building what comes next. The Role Work Model: Onsite Work Schedule: Monday–Friday; approximately 40 hours per week, with overtime as scheduled Travel Requirements: No travel required Supervisory Responsibilities: No Reports to: Manager, Operations Summary / Primary Role The Shipping & Receiving Coordinator is responsible for coordinating daily inbound and outbound shipments while ensuring accurate order entry, receiving, shipping, documentation, and shipment tracking. This role supports the Operations team by maintaining timely and accurate shipment information, coordinating with carriers, drivers, customers, and warehouse personnel, and providing professional customer service. The ideal candidate is detail-oriented, organized, responsive, and comfortable working in a fast-paced transportation and logistics environment. What You’ll Do We are seeking a dependable logistics professional who can effectively coordinate shipping and receiving activities, maintain accurate documentation, communicate with internal and external partners, and help ensure customer cargo moves safely and efficiently. Shipping & Receiving CoordinationCoordinate daily inbound and outbound shipments, including shipment bookings, appointments, order entry, receiving, and shipping activities. Prepare and maintain accurate documentation required for customer inventory and shipment processing. Monitor receiving and shipping schedules and maintain appointment logs. Confirm pickup and delivery appointments and ensure shipment information is updated accurately. Shipment Tracking & Operations SupportTrack and trace domestic and international shipments from pickup through final delivery. Update shipment statuses in applicable computer systems and communicate changes to customers, carriers, and internal teams. Monitor customer inventory levels and report relevant information to the Terminal Manager. Verify that required documentation is complete and accurate before releasing products for shipment. Customer & Carrier CommunicationCommunicate professionally with customers, vendors, drivers, carriers, shippers, and consignees by phone and email. Respond to questions, address service concerns, and help resolve shipment-related issues. Maintain consistent communication regarding shipment status, pickup and delivery information, and operational requirements. Report incidents, accidents, service failures, and claims to the appropriate team members. Team Collaboration & Administrative SupportCoordinate with warehouse employees, account managers, and other departments and divisions to support daily operations. Provide administrative and clerical support to the International Group as needed. Participate in cross-training and continuing education to remain current on company procedures and industry practices. Support additional operational projects and responsibilities as assigned by management. What You Bring High School Diploma or equivalent required. Previous experience in shipping, receiving, logistics, transportation, warehouse coordination, or a similar environment preferred. General trucking, LTL, intermodal, import/export, or transportation experience preferred. Transportation or metals industry experience is a plus. Strong Microsoft Office and general computer skills. Ability to type approximately 50 words per minute. Strong verbal and written communication skills. Excellent organizational and time-management abilities. Strong attention to detail and accuracy. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Customer-focused approach with professional interpersonal skills. Strong problem-solving, judgment, and decision-making abilities. Ability to work independently while contributing effectively as part of a team. Dependable, punctual, self-motivated, and resourceful. Compensation & Schedule Details Base Pay Range: $17.00–$18.00 per hour Bonus Eligible: No Commission Eligible: No No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States. Benefits We offer a comprehensive and competitive compensation and benefits package, including: A choice of medical plans with FSA and HSA options Dental Insurance Vision Insurance Company-paid Life and Disability Insurance 401(k) Plan with Company Match Paid Time Off (PTO) and Company Holidays Employee Assistance Program Company Health & Wellness Program Discounts with Preferred Vendors Physical & Work Environment This is primarily an indoor office-based position with some exposure to airborne particles and odors/fumes. The role routinely uses standard office equipment including computers, telephones, photocopiers, fax machines, and filing systems. The position requires frequent sitting, standing, walking, and use of computers and other office equipment. The employee may occasionally be required to lift up to 25 pounds and must be able to perform the physical activities reasonably necessary to carry out the essential functions of the position, with reasonable accommodations available where applicable. This is not a safety-sensitive position. Equal Employment Opportunity At Odyssey, we believe the best ideas come from people with different skills, experiences, and perspectives. We welcome applicants from all backgrounds and evaluate every candidate based on the qualifications needed for the role, while also valuing the unique strengths, curiosity, and fresh thinking each person brings. Our commitment to inclusion helps fuel innovation and enables us to deliver smarter, more creative solutions for our customers. We are proud to be a workplace where everyone is treated with respect, given equal opportunity to succeed, and encouraged to contribute in meaningful ways. All employment decisions are based on merit and are made without regard to race or ethnicity, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other characteristic protected by federal, state, or local law. Odyssey does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Visit us at: www.OdysseyLogistics.com/careers Odyssey does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.