Logistics Coordinator

About the role

An Export Booking Specialist is responsible for coordinating and managing international shipment bookings, ensuring timely and accurate export logistics operations. This role serves as a key liaison between yards, FAS customers, carriers, freight forwarders, and internal teams to secure space, prepare documentation, and maintain shipment accuracy from booking to departure.

Responsibilities

• Secure export bookings with ocean carriers based on sales and customer requirements.
• Monitor vessel schedules and capacity, adjusting bookings as needed.
• Coordinate pickup, drayage, and container availability with yard coordinators.
• Prepare and verify export documentation, including commercial invoices, packing lists, SLI, HBL/MBL, AWB, and certificates of origin.
• Ensure compliance with customs regulations, country-specific requirements, and carrier guidelines.
• Submit shipping instructions and verify bills of lading for accuracy.
• Track shipment milestones and communicate status updates to internal teams.
• Resolve booking issues, space constraints, rollovers, and documentation discrepancies.
• Collaborate with internal operations, sales, warehouse, and finance teams.
• Serve as the primary point of contact for export booking inquiries.
• Build strong relationships with carriers, freight forwarders, and service providers.
• Negotiate rates or space allocations when applicable.
• Enter and update booking information in BSM, SAI, INTTRA, and carrier portals.
• Maintain accurate records for audit and compliance.
• Generate and analyze shipment reports to identify process improvements.

Requirements

• Experience in export logistics, freight forwarding, or international shipping.
• Strong understanding of INCOTERMS, export regulations, and carrier requirements.
• Proficiency with booking portals (e.g., Maersk, MSC, CMA CGM portals) and logistics software.
• Excellent communication, organization, and problem-solving skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail and strong documentation capabilities.

Qualifications

• Knowledge of U.S. Export Administration Regulations (EAR) and compliance (optional).
• Familiarity with AES filing and ECCN classifications (Export Control Classification Number) (optional).
• Familiarity with SAI (optional).

Benefits

Sims offers competitive pay and a range of attractive benefits.