Logistics Coordinator

About the role

The Logistics Coordinator is part of the Shipping team at the Shafter Shingle Plant, operating within the broader Supply Chain department. This team plays a critical role in ensuring the accurate, timely, and efficient flow of outbound materials and inbound supplies through daily coordination with internal departments and external carriers.

Responsibilities

• Receive raw material into PeopleSoft, ensuring accuracy and timely entry for fiberglass mat, scrim, bundle wrap, etc.
• Process and reconcile material in PeopleSoft to maintain accurate inventory records.
• Bill out railcars prior to cutoff times to support outbound shipment deadlines.
• Help outbound truck and trailer appointments to optimize dock capacity and efficiency.
• Maintain the dock schedule in real time, coordinating with carriers and warehouse personnel.
• Serve as the primary point of contact for drivers, answering inquiries regarding paperwork, assignments, and schedule updates.
• Respond promptly to calls and emails, managing changes in a timely and professional manner.
• Populate and maintain weekly shipment reports for tracking performance.
• Track and report Average Time on Property (ATOP).
• Order and manage office supplies and ensure teams have access to necessary materials.
• Generate accurate paperwork for outbound LTL shipments across all warehouses.
• Support LTL appointment scheduling and documentation coordination.
• Reprint prior-day BOLs and ensure shipping documents are accurate before departure.
• Work with Truck Operators and drivers to confirm shipment accuracy and prevent paperwork errors.
• Order and maintain dunnage inventory (e.g., pallets, airbags, containers).
• Monitor supply levels to prevent disruptions in the shipping process.
• Ensure adherence to all company shipping/receiving policies and procedures.
• Support initiatives that optimize dock flow or improve appointment booking workflows.
• Uphold all company safety policies and demonstrate safe practices throughout daily operations.
• Troubleshoot urgent issues related to LTL shipments, missed appointments, or documentation errors.
• Take a proactive approach to resolving inquiries regarding BOLs or carrier performance.
• Cookrail Management & Logistics
• Coordinate weekly rail supply from BN and UP sites and ensure adequate car availability.
• Forecast volume and align with shipping schedules to minimize delays.
• Bill out and release railcars in a timely manner.
• Print and prepare railcar orders for next-day loading.
• Lead weekly rail calls to review shipment performance and address potential bottlenecks.

Requirements

• H.S. Diploma or General Education Degree (GED)
• Three years of Plant specific experience
• Working knowledge of Transportation Management Systems (TMS) and software, such as web-based Carrier Point