Logistics Coordinator

About the Role

Ensure that all international product shipments comply with Company policy, laws, and contractual requirements. Compute duties, tariffs, and weight, volume, and price conversions of merchandise exported to or imported from foreign countries.

Work Environment

On-Site Houston, TX. The role requires occasional lifting and/or moving of up to 50 pounds, and specific vision abilities including close vision, far vision, depth perception, and the ability to adjust focus. The employee will regularly be on the production floor, ensuring efficient transportation and storage of goods while maintaining communication with stakeholders.

Responsibilities

• Managing and coordinating transports with approved carriers.
• Managing all parts and kitting activities on the dock for shipment (obtain kit lists from engineer, ensure necessary packaging for each project).
• Reviewing shipment materials before kitting (materials available).
• Verifying kitting of all components with photos stored in project folder.
• Collaborating with Shipping & Receiving and overseeing materials coming in and going out daily.
• Ensuring POs are received and closed once incoming inspection is complete.
• Ordering transports, negotiating prices and terms.
• Negotiating with suppliers and monitoring shipping costs.
• Preparing all required transport documents.
• Communicating with other departments (planning, store, assembly).
• Communicating with customers and transporters.
• Preparing shipping invoices for customs purposes.
• Managing related processes (support of selection procedure, issuing of orders; checking of agreed purchasing conditions).
• Improving overall supply chain performance.
• Managing inventory and storage of parts and goods.
• Planning, coordinating, and overseeing the movement of goods.
• Ensuring smooth handover of shipping documents and photos to Project Managers.
• Liaising with Project Managers for shipping schedules.
• Managing orders stored off-site at other locations.
• Confirming all HTS codes for items leaving the United States.
• Tracking orders to delivery and ensuring PODs are available for invoicing.
• Identifying and reporting safety observations daily.
• Maintaining logs and records of warehouse stock and executed orders.

Qualifications

• Bachelor-level degree and/or combination of education and experience with a business or international logistics emphasis.
• Proven 3-5 years of previous experience as a logistics coordinator.
• Knowledge of laws, regulations, and ISO requirements.
• IMI certified Forklift licensing required for loading and unloading materials.

Skills

• Fluency in reading, writing, and speaking English.
• Ability to work effectively under tight deadlines.
• Strong Excel skills, including arithmetic formulas, “if” formulas, “count” formulas, “vlookup”, sorting, auto filters, pivot tables, and charts/graphs.
• Strong critical thinking and problem-solving skills.
• Familiarity with “Lean” process and “Six Sigma” principles in administrative processes.
• Excellent communication and interpersonal skills.
• Outstanding organizational and coordination abilities.

Pay

$36-39 / hour. Within this range, individual pay is determined based on skills, experience, and qualifications relative to the job requirements. Base pay information is aligned with market location and may be subject to prevailing wage laws, if applicable.

Benefits

• Multiple health plans: HMO, PPO, and High Deductible Health Plans with low-cost share.
• Best-in-class 401K plan with zero vesting and up to 6% contribution matching.
• 14-week maternity leave at full pay (equivalent adoption benefits).
• 4-week paternity leave at full pay (equivalent adoption benefits).
• Employee Resource Groups (e.g., Pride Network, Network of Women).
• PTO and inclusive holidays.
• Career Development opportunities (IMI’s ‘Catalyst’ Program).
• Employer contribution for Health Savings Account and free virtual telemedicine/teletherapy.
• Mental Health and wellness programs.
• Voluntary benefits: Critical illness insurance, hospital indemnity, legal insurance, identity theft protection, pet insurance, home & auto insurance.
• Short & long-term disability and basic life insurance at 2x basic salary at no cost.
• Free financial advisors, webinars, and classes through Charles Schwab.
• Annual Employee Stock Purchase Plan with option to purchase IMI shares at a reduced price.