Logistics Coordinator

Key Responsibilities

• Schedule and arrange fuel/oil deliveries to customers, ensuring timely and accurate transportation of products.
• Liaise with suppliers, fuel terminals, and drivers to organize routes and ensure efficient fuel distribution.
• Track and monitor inventory levels at various storage sites or fueling stations.
• Collaborate with the management team to ensure supply meets demand, preventing shortages or overstock.
• Ensure compliance with environmental, safety, and transportation regulations regarding the handling and transportation of fuel.
• Ensure compliance with federal, state, and local regulations concerning hazardous materials transportation and fuel storage.
• Ensure compliance with DOT regulations (HOS/ELOGS).
• Monitor delivery progress using GPS and logistics management software.
• Communicate with drivers to resolve issues or delays promptly, ensuring that deliveries remain on schedule.
• Communicate with customers and/or sales to confirm orders, delivery windows, and any special requirements.
• Provide support and resolve issues regarding fuel orders or deliveries.
• Maintain accurate records of fuel/oil deliveries, inventory levels, and any discrepancies.
• Aid in establishing and evaluating driver performance.
• Recommend disciplinary decisions and actions to management team.
• Address any logistical issues, such as delayed shipments, misrouted deliveries, or damaged goods.
• Resolve transportation or delivery challenges quickly to minimize disruptions.

Requirements

• Educational Background: A bachelor’s degree preferred in logistics, supply chain management, business, or a related field.
• Experience: 3+ years’ experience in logistics, transportation, or supply chain management, preferably within the fuel or related field.
• Knowledge: Familiarity with fuel/Oil products, transportation logistics, and related regulations; knowledge of safety standards, DOT/Environmental Regulations; proficiency in logistics software and tracking tools.
• Communication: Strong verbal and written communication skills to liaise with customers, vendors, and internal teams.
• Customer Service: Team player; organizational skills; ability to prioritize tasks, handle multiple orders, and manage deadlines in a fast-paced environment; problem-solving skills to troubleshoot and resolve logistical issues efficiently.

Preferred Skills

• Certifications in logistics or supply chain management.
• Experience with Microsoft Office, GPS tracking systems, or fuel management tools.