Logistics Coordinator

Aston Carter · Allentown, PA · 4 days ago

On-siteManagement$25–$30/hrContract

About the role

The Senior Logistics Coordinator oversees day-to-day dispatch operations for a private fleet, ensuring that all transportation activities are executed safely, compliantly, and cost-effectively. This role leads and supports drivers while balancing service performance, route optimization, and continuous improvement initiatives. The Senior Logistics Coordinator also serves as the primary contact for third-party logistics carriers and external warehouses, providing detailed capacity plans and coordinating closely with local sites, customers, and raw material vendors.

Responsibilities

Cook up daily routing and dispatch for local and regional drivers to ensure efficient coverage of all scheduled loads.
Monitor load execution to ensure on-time pickup and delivery performance, taking corrective action as needed.
Proactively resolve service disruptions such as delays, breakdowns, and staffing gaps by making real-time operational decisions.
Build and execute daily load plans across internal fleet capacity and external carrier capacity.
Optimize routing to minimize empty miles and maximize asset utilization across the private fleet.
Ensure efficient driver utilization and adherence to schedules, balancing workload across all drivers.
Maintain Hours of Service (HOS) and route compliance and take ownership of maintaining accurate and compliant records.
Cook up capacity plans and coordinate closely with brokers, warehouses, and third-party logistics providers to secure capacity and maintain service levels.
Complete onboarding and training for new drivers and dispatch staff, ensuring they understand company, ELD, and compliance requirements.
Manage tendering of loads, rate uploads, and load tracking activities to maintain accurate and timely information.
Monitor carrier performance, including on-time percentages, communication quality, and overall service reliability.
Resolve service failures, accessorial charge disputes, and claims in a timely and professional manner.
Own the dispatch process for all company drivers and manage load tendering to external carriers.
Provide clear direction on load prioritization, problem-solving approaches, and escalation handling to the dispatch team.
Ensure private fleet compliance with Federal Motor Carrier Safety Administration (FMCSA) regulations and internal policies.
Maintain strong ownership of ELD data, HOS adherence, and safety performance metrics.
Support incident investigations and the development and implementation of corrective actions.
Analyze route efficiency, empty miles, and cost-per-mile standards to identify opportunities for improvement.
Identify opportunities to reduce deadhead, detention, and overtime through better planning and execution.
Partner with external vendors to ensure maintenance, equipment availability, and optimal utilization of assets.
Communicate capacity constraints and potential service risks proactively to stakeholders.
Support and drive continuous improvement initiatives across transportation operations using data and operational insights.
Lead and ensure successful execution of end-of-month activities related to transportation and fleet operations.
Develop and maintain dashboards that provide leadership with clear visibility into transportation performance and KPIs.
Use data analysis to drive continuous improvement initiatives and inform operational decisions.
Maintain accurate, audit-ready transportation records and documentation.
Align transportation execution with customer requirements and broader business priorities.

Qualifications

At least 3–5 years of experience in transportation and logistics with direct fleet dispatch responsibilities.
Experience in managing or supporting a private fleet operation.
Proficiency in transportation management systems (TMS), electronic logging device (ELD) systems, and Excel-based data analysis.
A strong understanding of routing principles, Hours of Service (HOS) regulations, and transportation compliance requirements.
Demonstrated ability to make real-time operational decisions under pressure in a fast-paced environment.
Experience working with both local and regional transportation operations.
Familiarity with cost modeling and KPI dashboards to monitor and improve performance.
Strong organizational, project management, and delegation skills.
Excellent implementation and execution skills with a focus on delivering results.
Demonstrated problem-solving skills with the ability to address complex operational issues.
Excellent oral and written communication skills for interacting with drivers, carriers, and internal stakeholders.
Strong data analysis and strategic thinking skills to support decision-making and continuous improvement.
A high level of attention to detail and results orientation.
Ability to learn quickly, multitask effectively, work independently, and meet deadlines.
Ability to demonstrate leadership without formal authority and influence cross-functional teams.

Skills

Experience with SAP ERP is preferred and supports integration with broader supply chain processes.
Proficiency with Microsoft Office applications, including Excel (such as pivot tables), for reporting and analysis.
Background in logistics, customer service, data entry, transportation, dispatch, and third-party logistics coordination.
Familiarity with cost modeling and the development or maintenance of KPI dashboards.
Creative thinking with an emphasis on developing innovative solutions to transportation and operational challenges.
Interest in career growth within a contract-to-hire role that offers room for advancement over time.

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.