Logistics and Operations Specialist #5211

About the role

The Senate Sergeant at Arms (SAA) is currently seeking a highly skilled and dedicated Logistics and Operations Specialist to join our Printing Graphics and Direct Mail (PGDM) team. In this role, you will be responsible for providing exceptional warehouse support, monitoring, tracking incoming requests, and maintaining accurate asset inventory using an asset management application.

Responsibilities

• Creates, manages and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs receiving process for PGDM and other SAA Departments.
• Advises originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items.
• Maintains accuracy of incoming requests, retrieving orders according to quantity, barcode, while ensuring accuracy.
• Locates requested material in the warehouse by using a pick ticket (pull report) by location.
• Receives and stages Senate material in the proper location in at the warehouse by using put away reports, as well as closing pending procurement orders in SAA inventory tracking system.
• Supports offices in the packaging of oversized items for mail distribution, as well as providing support in ordering and delivering boxes for customers.
• Updates SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps pending file of all equipment ordered; generates reports.
• Handles all aspects of flag processes with Senate customers, the Secretary of the Senate and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of order of flags flown over the US Capitol.
• Processes flag orders using job management applications and review each flag for correctness before delivery to the constituent.
• Uses the mail system to calculate the amount of postage using postal zip code and weight and ship each flag to the mailer.

Qualifications

• High school diploma (or GED).
• One to three years of experience which provided familiarity with operation of office equipment and a basic understanding of inventory methods.
• Knowledge of modern inventory control, materials management, and asset management practices.
• Knowledge of, or ability to learn procurement rules and regulations pertaining to Senate’s financial and inventory management systems.
• Knowledge of office equipment, computers and relevant software/Web applications, and spreadsheets and databases.
• Ability to work on stock picker elevated above 30’ above ground level.
• Ability to enter and keep accurate computerized records.
• Ability to test and make minor equipment repairs.
• Ability to understand and follow oral and written instructions.
• Ability to establish and maintain effective working relationships with supervisor, co-workers and customers.
• Physical strength, agility, and dexterity required to perform the work.
• Ability to learn traffic routes and the location of governmental buildings and installations in and around the Washington, D.C. area in confined spaces.
• Ability to communicate effectively.