Logistics Administrator

About the role

The Logistics Administrator is responsible for supporting the day-to-day operations of the logistics and supply chain functions. This role involves preparing documentation, inputting, updating, and maintaining information in a company’s database or computer systems. The ideal candidate is highly organized, detail-oriented, and able to work in a fast-paced environment. This role is essential for keeping accurate and up-to-date logistics records.

Responsibilities

• Entering data from source documents into prescribed databases, spreadsheets, or systems.
• Verifying accuracy and completeness of data before input
• Generate, gather, and maintain transportation quote data.
• Communication status/confirmation of pickups and deliveries.
• Coordinate with freight forwarders, carriers, and couriers to schedule pickups and deliveries.
• Manage internal and external communications regarding delivery schedules and order status.
• Prepare shipping documentation such as invoices, packing lists, and bills of lading if needed.
• Track shipments and update clients or suppliers on the status of their deliveries.
• Assist in the maintenance and generating reports or summaries using logistics software (e.g., MRP, Excel, Power BI).
• Evaluating quotes and identify variances between quoted freight costs to actual billed costs.
• Maintain accurate filing and documentation for audits and reporting.
• Assist in additional team tasks as they are created and/or required, with the intent on supporting and driving towards company goals.

Qualifications and Skills

• High school diploma or equivalent required; an associate or bachelor's degree in logistics, supply chain, or business administration is preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Familiarity with data entry software (e.g., Microsoft Excel, or industry-specific programs).
• Ability to work independently and as part of a team.

Benefits

• Health insurance
• Paid time off
• 401(k)
• 401(k) matching
• Dental insurance

Pay

Pay Range: $20 - $28/hr. (Salary commensurate with experience)