Lodging Maintenance Coordinator

Job Summary

Provide administrative support to the Lodging Maintenance Team and Lodging Team. Administer the work order mgmt. system, financial tracking including labor, Capex, payroll, vendor/contractor coordination, purchase order requisitions in Microsoft D365, inter-department coordination, and special projects and tasks as necessary.

Essential Job Responsibilities/Duties/Tasks

• Responsible for overall direction, coordination and utilization of computerized work order mgmt. system for Lodging Maintenance.
• Allocate available resources to enable successful task performance across multiple departments.
• Responsible for financial tracking: payroll, purchase order requisitions, vendor invoicing, assist in annual budgeting process (CapEx & OpEx), soliciting vendor bids, and weekly/monthly reporting.
• Liaisons with internal business departments to coordinate daily work orders and service requests between departmental staff, external contractors, and internal business partners.
• With direction from Chief Engineer and Department Heads, determines work priorities, prepares work schedules, and expedites workflow.
• Develop, monitor, and reconcile department budget, P&L forecasts, capital project tracking, and invoice processing with accounting departments.
• Aid in sustainability initiatives, including budgeting, and implementation.
• Sources and purchases department supplies and assists in creating and reconciling purchase orders.
• Captures and coordinates meetings: intercompany, vendors, and local agencies for Department Heads.
• Aids in hiring of new staff when applicable in coordination with Human Resources and Payroll.
• Engages with company and community stakeholders in a positive and productive manner.
• Responds to customer and management complaints.
• Captures and coordinates internal appointments, training, and bookings, including scheduling of outside contractors.

Competencies And Job Requirements

• Knowledge of accounting, data and administrative management practices and procedures. I.e. Outlook, Excel, Word, Project, and PowerPoint.
• Computerized Maintenance Management Software Required.
• Clerical, administrative, and secretarial skills including being able to communicate clearly, excellent time management, and multi-tasking.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Strong sense of customer service.
• Able to understand and follow verbal and written instructions.
• Have a neat & clean appearance in compliance with the company grooming standards.
• Punctual, able to report at scheduled start times.
• Flexibility in seasonal work schedules. Ability to integrate into a high performing team.

Education and Experience

• High School Diploma or GED.
• 12 months prior experience in customer/service office environment; or equivalent combination of education and experience.
• Preferred 24-36 months prior experience.
• Bachelor degree.
• Experience in the ski resort and/or maintenance/construction industry.
• Experience with computerized office and fast paced business environments.

Physical Requirements

• While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear.
• Sits for extended periods of time at a computer station or work desk; stands and walks regularly throughout the day.
• Uses hands and fingers to operate computers and office equipment for up to 8 hours each day.
• Lifts up to 20 pounds regularly.
• Exposed to typical office environment conditions and noise levels.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perceptions and the ability to adjust focus.