Loan Documentation Administrator

About the Role

As Loan Documentation Administrator, you will lead QNB’s loan documentation function to support accurate, compliant, and timely loan closings and portfolio maintenance. This senior, onsite role safeguards documentation quality, strengthens controls, and ensures reporting integrity.

Responsibilities

• Supervise documentation preparation and deadlines
• Validate internally/externally prepared and attorney-drafted documents
• Confirm approvals, appraisals/environmentals, and policy adherence
• Manage pending exceptions and workload distribution
• Complete final post-settlement reviews
• Assign core-system loan codes
• Prepare and process modification documentation and core changes
• Coordinate with lenders, Loan Services, attorneys, and title companies
• Oversee CRA/HMDA/Small Business data collection inputs
• Monitor flood insurance at origination
• Own related vendors/software
• Produce management reports
• Serve as liaison to auditors/examiners

Requirements

• 5+ years in loan documentation practices and relevant law
• Working knowledge of banking compliance regulations
• Strong organization, multitasking, and stakeholder communication
• Proficiency in Microsoft Word and Excel

Benefits

• Medical, Dental, and Vision coverage
• 401(k)
• Life Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Competitive Salary
• Paid Time Off

Inside a Typical Day

Your morning starts by scanning the pipeline and exception log, then prioritizing items that could impact settlement timing. You’ll check in with lenders and Loan Services to align on documentation status, then connect with attorneys or title companies to resolve open questions and confirm final versions. Throughout the day, you’ll review imaging completeness, reconcile core-system coding details for clean reporting, and spot trends that warrant process adjustments. You’ll also carve out time to validate data collection and reporting inputs, review software/vendor updates, and respond to examiner or audit follow-ups with clear, well-supported documentation. By day’s end, you’ve cleared critical blockers, kept stakeholders informed, and left the queue organized for the next cycle.