LN Concerts, Booking Coordinator

THE JOB

The Booking Coordinator is a central operational partner for the Las Vegas market, supporting the end-to-end lifecycle of concerts, residencies, and special events. This role serves as the primary liaison between executive leadership, venue operations, and artist agencies. We are seeking a high-velocity multitasker who can navigate the complexities of the Vegas entertainment landscape—from tracking real-time ticket counts to managing the high-volume contract flow that keeps our calendar moving.

Executive Support

• Manage complex calendars and travel logistics for the President and SVPs of Booking, ensuring seamless transitions between office operations and live event coverage.
• Own the daily distribution of ticket counts and on-sale reports, providing leadership with the data needed to make real-time marketing and scaling decisions.

Data & Reporting

• Facilitate the processing of venue leases, artist contracts, and co-promote agreements, ensuring all riders, COIs, and legal attachments are executed and archived.
• Assist in the management of show deposits and expenditure tracking; coordinating with accounting to ensure budgets are reconciled, and final settlements are accurate.

Contract Lifecycle Management

• Maintain comprehensive digital and physical show folders, ensuring all correspondence, financial records, and insurance documents are audit-ready.

Internal Liaison

• Gather and distribute critical show information (production needs, timings, hospitality) to venues, internal staff, and artist management teams.

Vegas Market Support

• Provide on-site live event coverage as needed, supporting "Night of Show" operations and artist relations in a fast-paced environment.

Cultural Anchor

• Assist in coordinating office initiatives and outings to maintain a high-energy, collaborative team environment.

Requirements

• Educational & Experience: Bachelor’s degree and 2+ years of administrative experience, ideally within a high-volume talent agency, venue, or promoter office.
• Technical Rigor: Advanced proficiency in Microsoft Excel (data management, formulas, and reporting) and experience with industry-standard database programs.
• Contract Fluency: A working understanding of live event contracts and deal structures (flat guarantees, vs. deals, and splits) is a major plus.
• Vegas Market Savvy: A strong pulse on the local music and residency landscape, with the ability to identify industry trends and key stakeholders.
• Composure & Agility: The ability to stay solutions-oriented while managing multiple priorities in a fluid, high-pressure environment.
• Flexibility: A "team-first" mentality with the willingness to work non-traditional hours, including late nights and weekends, to support our event calendar.

Benefits & Perks

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA).
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days.
• WEALTH: 401(k) program with company match, stock reimbursement program.
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support.
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment.
• OTHERS: Volunteer time off, crowdfunding match.