LN Concerts, Booking Coordinator

About the Role

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. The Booking Coordinator will support the Lead Booker and other talent team members in all aspects of buying responsibilities including preparation and distribution of offer sheets, administrative support, talent research, and prospecting.

Responsibilities

• Booking Support
  • Create and prepare deal sheets in Rome
  • Obtain holds from venues and place and release holds in Rome
  • Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
  • Coordinate with artist and internal staff to set up all announce and on-sale dates
  • Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and partners
  • Update and maintain offer templates, venue, and artist info in Rome
  • Create reports as needed and distribute to pertinent internal and external stakeholders
  • Learn settlement procedures and support settlement at post-show up-and-coming shows as needed
• Administrative Support
  • Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
  • Complete artist deposit payments
  • Complete artist and venue show settlements night of show and post-show as needed
  • Deliver all completed settlement information to the finance team
  • Manage show files to ensure all essential documents are present prior to the day of show, including headliner and support contracts, riders, and W9s
  • Assist with industry and guest ticketing requests and serve as liaison on-site as needed
  • Complete expense reports and book travel as needed
• Research and Talent Prospecting
  • Research new, up-and-coming artists, and distribute info to Lead Booker and the rest of the booking team
  • Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices

Requirements

• A minimum of 2 years of experience as an assistant is preferred
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs
• Ability to work with accounting and financial departments
• Ability to navigate internal sales admin systems for most daily tasks
• Ability to navigate the internet as a communication and research tool
• Professional level of verbal and written communication skills
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment
• Must be able to handle sensitive matters and exercise excellent judgment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• Experience with contracts is a plus but not required
• Strong attention to detail
• Eagerness to support others (in venues and office)
• Ability to multi-task in a fluid and busy environment
• Passionate about live music and the music industry

Benefits

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• Health: Medical, vision, dental, and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Yourself: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• Wealth: 401(k) program with company match, stock reimbursement program
• Family: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support
• Career: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Others: Volunteer time off, crowdfunding match