Litigation/Transactional Legal Assistant (Del Mar)

Sheppard, Mullin, Richter & Hampton, a global Am Law 50 firm, has an immediate opening for a Litigation/Transactional Legal Assistant in our Del Mar office.

About the Role

The Practice Assistant will provide essential, high-level administrative support to litigation and transactional attorneys, paralegals, and practice specialists. This includes creating and managing new business intakes and engagement documents, entering timesheets and expenses, coordinating busy schedules, organizing meetings, making travel arrangements, and formatting/editing legal documents.

Responsibilities

• Format, edit, and manage legal documents, including pleadings and discovery.
• Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning.
• Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
• Work closely with attorneys, paralegals, and practice specialists to prepare and file official correspondence using the Firm’s standards and procedures.
• Communicate regularly with the team.
• Double check work product before presenting to attorney for review and again before sending or filing.
• Must be available and able to work during core business hours.

Requirements

• A minimum of 2-5 years in a professional environment, law firm experience preferred.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software.
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
• Ability to work overtime, evenings, and weekends, as needed.
• Possess excellent spelling, grammar, and punctuation skills.
• Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.

Qualifications

• A high school diploma or equivalent is required, plus some relevant work experience.
• A bachelor's degree or some college is preferred.

Skills

• Proficiency in Windows 11, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams.
• Experience working with a document management system.
• Ability to quickly learn new skills and systems.
• Strong written and verbal communication skills.
• Attention to detail and adaptability to changing demands.
• Positive attitude and exceptional interpersonal skills.

Work Environment

• Working indoors with limited exposure to hazards (only those that customarily come up with working in a high-rise building).
• Indoor office work environment in a cubicle or workstation.
• The current Firm policy is hybrid–working in the office a minimum of 4 days per week and working from home the rest of the week (subject to change).
• Overtime may be required as the job duties demand.

Pay

The salary range for this position is $28.00 - $51.00 per hour.