Litigation Secretary

Duties and Responsibilities

• Type, edit, and proofread correspondence, including pleadings, letters, memoranda and other documents.
• Update and maintain databases (i.e., e-mail lists, I-Create info, client matter lists, matter lists).
• Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person.
• Open new files, check conflicts of interest, and maintain all client and general files.
• Make appointments and travel arrangements; maintain calendar and deadline reminder system.
• Process invoices and expenses, follow-up for payment.
• E-File in state and federal court.
• Assist billing department in processing monthly client invoices.

Qualifications and Prior Experience

• Must have 5+ years of litigation experience as a secretary in the state of Florida, with a background in business litigation, and business transactional work.
• Proficient in e-filing in both state and federal court systems, including filing Complaints.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm.
• Must be able to work independently, quickly and accurately with minimal supervision.
• Candidates must possess a minimum typing speed of 65 words per minute.
• Must be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.
• To maintain hybrid status, must be able to work efficiently and effectively in a hybrid environment (at home and in office).