Litigation Secretary

Duties And Responsibilities

• Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area.
• Files documents with the courts, including e-filing.
• Transcribes from electronic dictation program, tapes and/or handwritten documents.
• Updates and maintains databases that include e-mail lists, iCreate info and client matter lists.
• Screens telephone calls and/or take messages when needed.
• Reviews and processes all incoming mail.
• Opens new files, checks conflicts of interest, maintains client and general files.
• Conducts periodic review of files for possible closure/off-site storage.
• Greets clients and visitors.
• Interacts with clients, counsel, court personnel and others.
• Maintains professional appearance and demeanor.
• Maintains good public relations and customer service with clients.
• Maintains confidentiality of attorney-client relationship.
• Establishes and maintains calendar and deadline reminder systems.
• Records court dates, deposition dates, etc.
• Schedules appointments and makes business travel arrangements.
• Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
• Provides administrative support including vendor invoice processing and expense reimbursements.
• Other related duties and special projects as assigned.

  Qualifications

  • High School diploma or equivalent required; Bachelor’s degree preferred.
  • Minimum of five years of legal secretarial experience is required; civil defense preferred.
  • Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints.
  • Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
  • Knowledge of or ability to learn office procedures, rules and regulations.
  • Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, iManage, Chrome River and Adobe.
  • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours.
  • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

    Benefits

    • Competitive compensation
    • Comprehensive benefits including medical/dental/vision/life and AD&D Insurance
    • 401(k) savings plan and retirement
    • Generous paid time off
    • Opportunities for professional development

    About the Role

    Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Minneapolis office to provide comprehensive legal and administrative support to a team of attorneys.