Litigation Secretary

Key Responsibilities

• Format briefs, pleadings, correspondence and other legal documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Milana (i.e., scheduling appointments, calendaring due dates, etc.).
• Schedule court reporters and/or videographers as needed for depositions, court hearings, etc.
• Schedule hearing dates with court clerks as needed.
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Prepare attorney reimbursements and mileage.
• Consistently provide friendly and helpful telephone support for assigned attorneys.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.

Requirements

• Minimum of a high school diploma required (College degree is preferred but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

Qualifications

None specified.

Skills

Not specified.

Benefits

Not specified.

Pay

The hourly rate range for this position is $43.59 - $58.63. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Schedule

Hybrid