Litigation Secretary

About the role

A national law firm is seeking a Litigation Secretary to join its Phoenix office. This is a full-time position supporting a small, collaborative team of three attorneys and one paralegal in a busy litigation practice.

Schedule

The role follows a 35-hour work week with a schedule of 9:00 AM–5:00 PM. Employees work a hybrid schedule of three days in the office and two days remote, following an initial training period of one to two weeks working onsite full-time.

Responsibilities

• Prepare, edit, proofread, and file legal documents including pleadings, motions, discovery, subpoenas, correspondence, and other litigation-related materials
• Handle state and federal court filings, including electronic filing through applicable court systems
• Maintain attorney calendars, litigation deadlines, court dates, depositions, mediations, and arbitrations
• Coordinate meetings, travel arrangements, and other scheduling needs for attorneys
• Open new matters, maintain client files, perform conflict checks, and assist with file organization and retention
• Communicate professionally with clients, opposing counsel, court personnel, and internal team members
• Transcribe dictation and prepare documents from handwritten or electronic drafts
• Collaborate closely with attorneys, paralegals, and administrative staff to support workflow and case management
• Utilize workflow and document management software to organize and manage assignments
• Assist with additional projects and administrative tasks as needed

Qualifications

• 3–5+ years of litigation legal secretary experience
• Experience with civil defense litigation, commercial litigation, bankruptcy, or appellate matters preferred
• Experience using TurboCourt is required
• Strong knowledge of state and federal court rules, procedures, and e-filing requirements
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office Suite, Outlook, Adobe, and legal document management systems
• Strong written and verbal communication skills
• Ability to maintain confidentiality and work effectively in a team-oriented environment
• Excellent attention to detail and ability to thrive in a fast-paced legal setting