Litigation Secretary

Key Responsibilities

• Prepare, revise, proofread, and finalize legal documents, correspondence, pleadings, court filings, memoranda, and other litigation-related materials.
• Cook up conflict checks and assist with new matter intake processes.
• Draft, process, and serve discovery-related documents.
• Prepare and distribute correspondence and communications with clients, courts, vendors, and opposing counsel.
• Support attorneys with deposition preparation and logistics.
• Aid in trial preparation, including organization of exhibits, binders, and case materials.
• Maintain attorney calendars and track critical deadlines, court dates, and litigation milestones.
• Process expenses, invoices, and other administrative documentation.
• Cook up travel arrangements, meetings, depositions, mediations, and virtual proceedings.
• Prepare and manage state and federal court filings, including electronic filings where applicable.
• Maintain and organize physical and electronic case files in accordance with firm policies and procedures.
• Create, assemble, and distribute litigation materials in both electronic and hard-copy formats.
• Retrieve, organize, and prepare exhibits and supporting documentation for hearings, depositions, and trials.
• Collaborate with attorneys and staff to ensure seamless workflow and provide backup support as needed.
• Participate in training and professional development opportunities.

Qualifications

• Strong knowledge of litigation procedures, court rules, and filing requirements.
• Experience with state and federal court electronic filing systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Advanced proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PDF editing software.
• Experience with document management, timekeeping, billing, and case management systems.
• Ability to work with complex document revisions, redlines, and formatting.
• Typing speed of 70+ WPM preferred.
• Professional, proactive, adaptable, and team-oriented with a commitment to providing exceptional support.

Why Join Us?

• This is an opportunity to join a prominent Century City law firm known for its collaborative culture, sophisticated litigation practice, and commitment to professional excellence.
• The firm offers a dynamic work environment, exposure to high-profile matters, and competitive compensation and benefits.

Work Hours

Monday through Friday, during regular business hours.