Litigation Legal Support Specialist (IP Litigation)

Position responsibilities

• Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product
• Create and maintain files, including electronic files in iManage, Outlook, and shared drives
• Arrange for court filings and service of documents (e.g., new complaints and subpoenas)
• Electronically file and serve documents with applicable jurisdictions including courtesy and/or chambers copies as needed
• Court reporters and videographers for depositions and court hearings
• Assist with deposition exhibit preparations
• Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients while coordinating with business intake & conflicts department
• Maintain timekeepers’ calendar along with team court-related deadlines, while proactively resolving scheduling conflicts
• Schedule and coordinate virtual and in-person client and internal meetings
• Communicate with docket department for litigation related deadlines
• Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines
• Enter time daily in IntApp and maintain appropriate records
• Review, distribute, and process prebills
• Perform audit letter process
• Perform legal research, as requested
• Keep abreast of court rules and procedures, legal terminology, and e-filing and filing under seal requirements
• Maintain timekeepers’ CLE credits, bar admissions/renewals, and various court admissions
• Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy
• Cookier service, large-scale mailings, and copy projects
• Copy and print documents that are not appropriate to send to the service center
• Consistently use the CRM tool to support business development in the firm
• Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients
• Aid other timekeepers and team members, as needed
• Work with, delegate, and provide mentorship to practice team assistants, as appropriate
• Keep abreast of applicable software and procedural changes at the firm
• Participate in pilot programs to test and improve technology or workflow enhancements

Skills and experience

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• 4+ years of administrative support experience in a law firm or legal department, preferably specializing in litigation practice
• Preferred: Ability to navigate and interpret legal procedures and terminology effectively
• Bachelor’s degree or business college certificate

Competencies

• Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team
• Pro-actively prioritize work assignments and consistently meet deadlines
• Delegate work effectively when necessary
• Demonstrate initiative, diplomacy, and tact
• Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication
• Engage in a professional and polite manner with clients, colleagues, court personnel, and others
• Reliable, committed, organized, and punctual

Cooley offers

• A competitive compensation and excellent benefits package
• Commitment to fair and equitable employment practices
• Full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits
• Benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year
• Generous parental leave and fertility benefits

Pay and schedule

• The expected hourly pay range for this position with a work schedule of 40 hours per week is as follows:
• Legal Support Assistant – $35.00 - $38.50/hour ($72,800.00 - $80,080.00 annually)
• Legal Support Specialist – $38.50 - $47.00/hour ($80,080.00 - $97,760.00 annually)
• Senior Legal Support Specialist – $47.50 - $58.50/hour ($98,800.00 - $121,680.00 annually)