Litigation Legal Assistant

About the Position

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join the team in Grand Rapids. The Legal Assistant provides comprehensive support to timekeeping roles within the firm—including Partners, Associates, and Paralegals—primarily in civil litigation and some family law. The role involves a variety of administrative and clerical tasks to ensure the efficiency of legal processes and to provide exceptional client service. This is a full‑time position based in the Grand Rapids, MI office.

Responsibilities

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism.
• Proofread all documents for spelling, grammar, consistency, and formatting.
• Transcribe dictation as needed.
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard‑copy materials.
• Open new matters and ensure accuracy of client information and compliance with firm procedures.
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services.
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates.
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice‑group logistics.
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines.
• Proofread and process client billing memos and coordinate special billing arrangements when needed.
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency.
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support.

Physical Demands

The position requires both mobile and stationary work throughout the day, the ability to transport up to 25 pounds, and the ability to operate a computer and other standard office equipment.

Requirements

• High School Diploma or equivalent (required).
• Associate or bachelor's degree (preferred).
• 3+ years of training and experience in litigation support.
• Experience with litigation procedures and court filing requirements; Kent County experience preferred.
• Proficiency with Microsoft Office Suite.
• Prior office experience.
• Exceptional organizational skills, strong attention to detail, and ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Technical proficiency, client‑focused mindset, and sound problem‑solving abilities.
• Confidence, integrity, adaptability, and effective teamwork.
• Basic understanding of legal terminology.

Benefits

• Medical, dental, and vision insurance.
• Firm‑paid life insurance and disability coverage.
• 401(k) with employer contribution or match, depending on plan design.
• Generous paid time off and leave programs.
• Paid firm holidays.
• Remote work flexibility.
• Wellness programs.
• Employee assistance program.
• Professional development and growth opportunities.

Schedule

Monday through Friday, 8 am – 5 pm.

About Warner Norcross + Judd

Warner Norcross + Judd is a full‑service corporate law firm with more than 230 attorneys practicing in nine Michigan offices: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland, and Muskegon. The firm’s culture is guided by the motto “Fun, Pride + Profit…in that Order,” emphasizing teamwork, professional growth, diversity, equity, inclusion, and community involvement.