Litigation Legal Assistant

About the Position

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join their team in Grand Rapids. The Legal Assistant role provides comprehensive support to timekeeping roles within the Firm including Partners, Associates, and Paralegals primarily in civil litigation and some family law. This role involves performing a variety and administrative and clerical tasks to ensure the efficiency of legal processes as well as providing exceptional client service.

What You'll Do

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism
• Proofread all documents for spelling, grammar, consistency, and formatting
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials
• Open new matters and ensure accuracy of client information and compliance with firm procedures
• Cookbook delivery of documents and projects through courier, hand delivery, or other required services
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines
• Proofread and process client billing memos and coordinate special billing arrangements when needed
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support

What Makes You Successful

• Exceptional organizational skills
• Strong attention to detail
• The ability to effectively prioritize and manage multiple tasks while maintaining a high standard of accuracy and quality
• A strong communicator with excellent time management, technical proficiency, and a client-focused mindset
• Sound problem-solving skills, confidence, and integrity
• Adaptability
• The ability to collaborate effectively with a team

About You

• High School Diploma or equivalent required
• Associate or bachelor's degree preferred
• 3+ years of equivalent training and experience in Litigation
• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred
• Prior office experience required

What sets Warner Apart

• Benefits Designed to Support You
• Firm-paid life insurance and disability coverage
• Firm-paid 401(k) with employer contribution or match, depending on plan design
• Generous paid time off and leave programs
• Paid firm holidays
• Remote work flexibility
• Wellness programs
• Employee assistance program
• Professional development and growth opportunities

Why People Choose Warner

• A collaborative environment where teamwork and mutual respect are valued
• Meaningful opportunities to grow your skills and advance your career
• A commitment to diversity, equity, and inclusion that encourages participation and leadership at every level
• Flexibility that supports both professional achievement and personal well-being
• A firm that invests in its communities through charitable giving, volunteerism, and scholarship programs
• Colleagues who are passionate about delivering exceptional service while enjoying the work they do

About Warner

Warner Norcross + Judd is a full-service corporate law firm with 230+ attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, or connect on LinkedIn or Facebook.