Litigation Legal Assistant

About the role

Schwabe, Williamson & Wyatt is seeking a full-time, Legal Assistant in our Portland, OR office. Schwabe has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday. However, the first 30 days will be in-person, Monday through Friday to ensure a smooth onboarding with systems and colleagues.

Key Responsibilities

• Provide high-quality legal administrative support to lawyers and paralegals, with a strong focus on document editing, formatting, and proofreading to ensure accuracy, consistency, and compliance with court rules and firm standards.
• Prepare, revise, and finalize shell legal documents, including pleadings, briefs, and correspondence with attention to detail and deadlines.
• Prepare documents for electronic filing in Federal Court, throughout the United States, making sure that each set of documents conforms with each jurisdiction’s Local Rules, including appellate courts.
• Manage calendaring for client meetings, litigation and appellate deadlines, including court appearances, filing dates, client deadlines, and internal tracking milestones.
• Verify legal citations and references using proper citation tools and techniques for filings and legal correspondence.
• Maintain organized and up-to-date electronic files and assist with file management and matter opening and closing procedures in accordance with firm policies.
• Proof, finalize, and submit attorney time entries to ensure accuracy, compliance with billing guidelines, and timely invoicing.
• Maintain confidentiality and adhere to ethical standards in all communications and documentation.
• Perform other duties as assigned.

Requirements

• 5+ years of related experience, including demonstrable experience in litigation.
• An associate’s degree is preferred.
• Strong litigation knowledge and experience.
• Exceptional organizational skills with a high level of accuracy and attention to detail.
• Ability to manage tasks efficiently and meet tight deadlines.
• Excellent oral and written communication skills.
• Self-motivated, proactive, and able to work independently.

Qualifications

• Admitted to practice law in Oregon and Washington.
• Experience with e-filing in all Oregon and Washington state, federal, and appellate courts.

Skills

• Proficiency with legal research tools and databases.
• Knowledge of local and federal court rules and procedures.
• Experience with document management software.
• Strong attention to detail and ability to handle multiple tasks simultaneously.

Benefits

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.