Litigation Legal Assistant

Job entails managing all administrative tasks associated with state and federal civil litigation. These tasks generally include preparing and editing correspondence and legal documents, maintaining paper and electronic files, correspondence, updating client systems, legal billing, and fielding calls from clients, borrowers, and other outside parties. The position requires substantial coordination with other legal assistants, paralegals, and attorneys in a multi-disciplinary team environment. This is a full-time, onsite position at our office in Long Beach, CA.

Responsibilities

• Drafting, preparing, proofreading, and formatting memoranda, correspondence, legal notices, deeds, assignments, financial transactions, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and document recordings/retrievals.
• Maintaining a busy calendar and follow-ups.
• Fielding calls from borrowers, clients, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Providing exceptional customer service to clients at every level of interaction, including timely client status updates and follow-up on outstanding documents and/or services.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Providing support to attorneys in a high volume, time-sensitive atmosphere.
• Performing other duties and responsibilities as needed.

Requirements

• Bachelor’s or associate degree, and/or 1-3 years’ relevant administrative/legal work experience.
• Excellent verbal and written communication skills.
• Commitment to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Ability to work with others in a congenial and team-oriented manner.
• Exceptional organizational skills; ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proofreading and editing purposes.
• High-level proficiency in MS Office suite.
• Familiarity with case and document management software.
• Experience with systems such as LoanSphere, Tempo, and others is preferred.
• Good understanding of the legal process surrounding foreclosure, real property, and title preferred.
• Experience with review of title reports and identifying chain of title issues preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

Schedule

This is a full-time onsite position Monday through Friday 8:00am to 5:00pm.

Pay

$24.00-$30.00/hour.

Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.