Litigation Legal Assistant

About the Firm

Hahn Loeser is a full-service law firm with more than a century of excellence in serving its clients across a broad range of practice areas in 9 offices across multiple states. We offer our support staff competitive compensation and benefits packages, work/life balance, and meaningful opportunities for growth and advancement.

Responsibilities

• Provide confidential administrative support to legal staff.
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints, and motions.
• eFiling in state and federal courts.
• Draft and proofread documents.
• Draft table of contents on briefs.
• Enter attorney time into 3E.
• Manage attorneys' expense reimbursements.
• Maintain attorneys' calendars - Make appointments, assist with coordination of depositions, court hearings, and other meetings. Reserve conference rooms and court reporters.
• Calendar court and filing deadlines and communicate with docketing department as needed.
• Sort, distribute, and prioritize all incoming mail. Prepare outgoing mail/shipping.
• Maintain all client files. Work with records department to complete conflicts checks, open new matters, and close files.
• Book travel arrangements as needed.
• Maintain contact information for attorneys.
• General Office Duties: Faxing, photocopying, scanning, document preparation.
• Adhere to administrative and recordkeeping guidelines to support documentation of activities.
• Provide overflow secretarial support as needed/requested.
• Work closely with other secretarial and administrative support staff (billing associates, internal services personnel, etc.).

Qualifications

• 5+ years business litigation experience.
• Meticulous attention to detail and grammar on professional and internal communication (email/documents/data entry).
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, and Excel).
• Strong computer competency and proficiency with firm software and hardware including 3E, iManage, Kofax Power PDF, Emburse, Milana, and Forms Workflow preferred.
• Competent knowledge of legal terminology and procedures.
• Proficient in eFiling in state and federal courts.
• Possess a working knowledge of e-discovery procedures.
• Strong analytical and communication skills.
• Strong organizational skills and ability to prioritize and complete tasks under time constraints.
• Basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research.
• Accurate typing skills at a minimum level of 60 wpm.

Pay

Salary range is $65,000-85,000, to be commensurate with experience.