Litigation Legal Assistant

Position Summary

Join the GableGotwals team and become a part of a great culture in our Oklahoma City office as a Litigation Legal Assistant. The Litigation Legal Assistant will work under the direction of the attorneys and/or paralegals to whom they are assigned and provide a wide range of practice-specific support.

Essential Job Functions

• Support and cultivate an elevated level of client service standards
• Prepare and process correspondence and memoranda as well as complex legal documents, draft routine cover letters and documents
• Proofread documents and check for proper formatting, spelling, and grammar; complete revisions, prepare redline documents as directed, and submit for e-filing when appropriate
• Perform various clerical duties such as receive, screen and respond to callers; review, scan and route incoming mail; prepare outgoing mail; arrange for specialized overnight mail or messenger service; coordinate activities with courthouse runner; maintain and update contacts and addresses; scan and photocopy materials; create pleading binders or electronic copy of pleadings in NetDocuments and the Firm’s Daily Intake, and keep current with attorney’s deadlines and caseloads
• Maintain electronic client and firm administrative files according to the Firm’s digital file management guidelines, as well as paper files, as necessary, and other records
• Manage attorney calendars, including scheduling appointments and other tasks related to calendar/docket due dates; schedule and coordinate internal/external meetings, conferences, depositions, including all organization and coordination, as well as travel arrangements; actively communicate changes or reminders to direct reports, as needed
• Provide trial support duties such as preparing exhibits, bates labeling, redacting, making trial binders, scheduling expert witnesses, preparing charts, graphs and other courtroom visuals or demonstrative exhibits
• Interact with various courts, clients, vendors, lawyers, and staff and maintain positive relations with each
• Aid the billing department and billing attorneys with firm related billing tasks, process expense reports and check requests
• Apply practice-related knowledge and skills to complete projects and tasks; effectively find, promote, and apply technologies or delegate to firm resources to maximize efficiency in conducting assignments

Education and Qualifications

• Minimum of two (2) years of relevant work experience
• Associate degree in legal studies or related field preferred
• Notary preferred

Required Skills

• Maintain a positive, “can-do” attitude, while working in a fast-paced working environment
• Clear and effective communication and strong people skills; strong grammar, spelling, and punctuation
• Able to work independently or as a team in a collaborative environment
• Strong diligence with great emphasis on accuracy and quality
• Advance knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Demonstrate capability of researching local court rules to ensure proper methods of e-filing
• Able to quickly learn e-filing in out-of-state district courts and federal district court systems
• Knowledge of legal procedures and legal terminology
• Strong document formatting experience
• Demonstrate a solid technical aptitude
• Operate standard office equipment such as telephones, conferencing equipment, photocopiers, scanners, postage machines, etc.
• Use proper judgement and discretion when dealing with sensitive, confidential information.
• Able to manage stressful situations in a professional and courteous manner

Physical Demands

• While performing the duties of this job, the employee will be required to read from hard-copy paper and computer screen, sit, talk, hear, use wrist, hands, and fingers repetitively to type, write, operate computer and other office equipment/machinery, handle and grasp paper and other office objects.
• The typical office environment is of moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain.
• Little to no travel is expected for this position.