Litigation Legal Assistant

Amundsen Davis, a full-service business and litigation law firm, is seeking an experienced Litigation Legal Assistant to join a strong team in Milwaukee with an excellent firm culture. We offer a collegial environment and an opportunity for professional growth within a sophisticated litigation practice.

About the role

This position provides general office support for litigation attorneys in our dynamic, friendly, and collaborative Milwaukee office. You will work in a professional, fast-paced environment with access to the resources of a large law firm. Regular and predictable in-office attendance is required.

Responsibilities

• Provide general office support for litigation attorneys, including maintaining and organizing files, photocopying, managing calendars, preparing expense reports, submitting invoices for payment, scheduling depositions, conferences, and meetings, and coordinating travel arrangements.
• Set up new clients and matters, including running conflict checks and preparing engagement letters.
• Prepare and finalize basic correspondence and other documents, ensuring formatting, consistency, and accuracy on time-sensitive, high-profile documents.
• Calculate, calendar, and track court and other filing deadlines.
• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
• Maintain document and file organization (paper and electronic filing systems), including document creation, conversion, and formatting.
• Maintain accurate and organized records within iManage by ensuring all time-stamped documents are filed in the appropriate folders, email threads are properly uploaded, and all file-related costs are recorded.
• File documents in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff as necessary; stay current with changes in court rules and filing procedures.
• Perform general research and support activities to assist attorneys.
• Other duties as assigned.

Requirements

• 5+ years of experience as a litigation legal assistant.
• Litigation experience in a private law firm setting preferred.
• High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Self-motivated, proactive, and able to meet deadlines under pressure.
• Ability to work collaboratively as part of a team with other legal assistants, paralegals, and attorneys, as well as independently.
• Excellent internal and external client service with a solution-oriented approach.
• Clear and concise communication skills.
• High School Diploma or GED required; bachelor’s degree preferred.
• Knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.