Litigation Case Assistant

About the role

Primarily responsible for providing support to paralegals and attorneys during all phases of the litigation process, from the commencement of a new action to the discovery period and through trial and post-trial findings and appeals. The Case Assistant will handle diverse and multiple responsibilities.

Responsibilities

• Document and information management:
  • Organize and maintain case material and e-rooms
  • Prepare documents for Bates-numbering, redaction, duplication/scanning and indexing
  • Categorize and maintain files in chronological, numerical, and subject matter order to meet litigation team objectives
  • Work with Litigation Support & E-Discovery Services and vendors on e-discovery and electronic productions
  • Under the guidance of paralegals and attorneys, prepare chronologies, indices, and summaries of information and facts gleaned from discovery
• Conduct document searches and factual research:
  • Assist with the maintenance of internal case databases for the cataloging and retrieval of documents
  • Conduct database searches and organize information retrieved in a coherent and concise manner
  • Utilize library resources and conduct fact research from publicly available sources
• Prepare for and attend depositions:
  • Assist in the coordination of deposition logistics
  • Assist paralegals and attorneys in preparing witness files and exhibits to be used at deposition
  • Attend deposition with attorney to take notes, handle exhibits during the deposition, and digest transcripts to summarize highlights of a proceeding
• Motion practice and court filings:
  • Assist in the drafting of motions and briefs
  • Create briefing books
  • Fact check, proofread, and assemble exhibits related to filing
  • Electronically file brief or coordinate filing with Firm’s Managing Clerk or other designated personnel trained to e-file
  • Coordinate service of process and courtesy copies
• Prepare for and attend trials:
  • Assist in the coordination of trial logistics
  • Organize and track exhibits, files and all other supporting documents
  • Assist attorneys in the courtroom by taking notes, and operating courtroom presentation software
  • Assist in the preparation of witness testimony
• Other:
  • Bill a minimum of 1600 hours annually
  • Turn in time sheets, e-time logs and fulfill other administrative duties in a timely fashion
  • Other tasks as assigned

Requirements

• Bachelor’s degree
• Excellent oral and written communication skills in English and Chinese (Mandarin)
• Available to work overtime, as required
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred Qualifications

• Familiarity with Microsoft Word, Outlook and other automated litigation database software
• Paralegal certificate

Skills

• Excellent written and oral communication skills
• Ability to work well with others, including clients
• Ability to work well under pressure
• Excellent organizational skills

Pay

The expected hourly pay range for this position with a work schedule of 20 hours per week is $32.00 - $34.00 ($33,280.00 - $35,360.00 annually). Final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits

• Medical, health savings account (with applicable medical plan), dental, vision
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance, AD&D, long-term care coverage
• Backup care for children and/or adults and other parental support benefits
• Firm-paid life insurance, AD&D, LTD, short term medical benefits
• 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year
• Generous parental leave and fertility benefits
• Detailed benefit orientation for new employees