LIMITED DURATION - PROGRAM ASSISTANT - HOGAN CEDARS

About the role

Metropolitan Family Service is seeking a Program Assistant for a limited‑duration position at Hogan Cedars Elementary School (October 2026 – September 2027). The role provides direct program administrative support to the School Communities Program Coordinator, working in a multicultural environment and upholding the agency’s values of creative problem‑solving, family potential, prevention, wellness, independence, and diversity.

Responsibilities

• Provide support for activity leader staff, volunteers, and students in the SUN after‑school program
• Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities
• Provide translation and language support if fluent in Spanish/English
• Assist with outreach and recruitment of community organizations and resources to support family health and social service needs
• Assist in planning and coordination of family and community events
• Support evening classes for parents
• Coordinate participant registration, data collection, documentation, filing, and database maintenance per program needs
• Provide data and written reports as required
• Comply with Hogan Cedars Elementary District policies and procedures
• Attend supervision meetings with the Program Coordinator
• Comply with Metropolitan Family Service policies and procedures (Employee Handbook)
• Effectively market the organization, communicating about MFS and its programs in a compelling, on‑message way following existing marketing guidelines
• Perform other duties as assigned by the Program Coordinator

Qualifications

• Demonstrated competency in using Word, Excel, and various database programs
• Ability to work independently with minimal supervision
• Ability to establish and maintain positive relationships with staff, youth, parents, and community members
• Strong verbal and written communication skills
• Proactive problem‑solving and conflict resolution ability
• Ability to maintain professional boundaries and confidentiality
• Ability to manage multiple projects simultaneously
• Excellent time management and strong administrative and organizational skills
• Ability to effectively manage and maintain confidential and sensitive information
• Ability to recognize and manage critical incidents within programs and understand mandatory reporting regulations
• Commitment to continuous quality improvement and innovation
• Minimum of a high school diploma or GED; BA/BS preferred or equivalent related experience
• Experience working in school‑based academic enrichment, recreation, or social services programming preferred
• Fluency in Spanish (read, write, speak) preferred
• Demonstrated experience supporting administrative functions
• Experience navigating Grouptrail strongly preferred

Other requirements

• Personal transportation allowing timely travel within the Portland Metropolitan area; valid driver’s license, personal auto liability insurance, and driving record permitting coverage under agency auto liability policy if driving a personal vehicle
• Successful completion of a criminal background check (MFS reviews results individually)

Benefits

• Medical and dental coverage
• Paid time off (PTO)
• Holiday pay
• Benefits effective the first of the month following 30 days of employment

Schedule

Full‑time (40 hours/week) limited‑duration position running from October 2026 through September 2027.