Lifestyle Coordinator

Job Description

Provide day-to-day oversight of the Lifestyle Coordination line of service.

Plan, coordinate, and oversee HOA-sponsored social events, programs, and activities in accordance with approved budgets, policies, and timelines.

Develop a comprehensive annual lifestyle calendar and prepare event-specific budgets; monitor income and expenses for individual events and provide monthly financial reporting.

Maintain accurate annual financial records for all events and ensure compliance with the approved Association budget.

• Collaborate closely with the Community Manager, Board of Directors, resident committees, and community volunteers to plan and execute successful events and programs.
• Provide professional administrative support and guidance to the Board of Directors, including assistance with board meetings, annual meetings, homeowner orientations, and related administrative functions.
• Solicit bids for special projects and submit work orders for emergency services, repairs, and event-related needs as required.
• Attend all Association-funded and supported events to provide on-site coordination and support.
• Create, implement, and manage promotional and advertising plans for events, programs, and sponsors, including flyers, website content, email blasts, newsletters, and social media platforms (HOA website, Facebook, and Instagram).
• Identify, solicit, and maintain relationships with community sponsors and partners to support lifestyle programming and community initiatives.
• Maintain complete, accurate, and up-to-date activity calendars in both paper and online formats, along with organized event files and documentation.
• Purchase event supplies, decorations, refreshments, and related materials as needed; track expenses and provide monthly expense reporting.
• Absorb administrative duties, board and annual meetings, and homeowner orientations as needed.
• Oversee amenity inspections—particularly amenities used for lifestyle programming—as well as amenity access coordination and amenity rental management.
• Maintain positive working relationships with Board members, homeowners, residents, vendors, and business partners; respond promptly to requests in accordance with company policies and customer service standards.
• Promote resident engagement and foster a strong sense of community involvement.
• Ensure all safety policies and procedures are followed during events and daily operations.
• Maintain a regular onsite presence Monday through Friday, excluding approved PTO, company holidays, or authorized flexible scheduling.
• Prepare and present a monthly Lifestyle Report to the HOA Board of Directors and Community Manager.
• Perform special projects and other duties as assigned.

Requirements

• A positive attitude and excellent customer service and organizational skills.
• Ability to manage multiple tasks and a variety of priorities.
• Effective communication and interpersonal skills.
• Experience with Microsoft Excel, Office, Word and Google Docs and comfortable working online and in various databases.
• Ability to exercise discretion and independent judgment.
• Experience with marketing and special event planning.