Lien Specialist

Responsibilities

• Review, process, and manage both conditional and unconditional lien waivers in accordance with company procedures and lien law requirements.
• Verify customer names, job names, job numbers, and project addresses for accuracy on all lien waiver and release documents.
• Research customer accounts and project information using Epicor and other internal systems to ensure complete and accurate documentation.
• Prepare and complete lien waiver and release documentation accurately and within required timelines.
• Cook up signatures, notarization, and delivery of completed lien waivers and release forms to customers.
• Upload completed documentation into shared company systems and maintain organized and accessible electronic records.
• Code and track documents by customer account, project, job number, and waiver status to support clear audit trails and reporting.
• Aid with preliminary notices and other construction payment-related documentation as needed.
• Support the Collections team by ensuring all required lien waiver and release documentation is available to facilitate customer payments.
• Maintain accurate records, documentation, and filing systems while strictly adhering to company procedures and lien law requirements.
• Collaborate with construction, billing, and project administration teams to resolve documentation issues and support smooth project workflows.
• Handle multiple documentation tasks simultaneously while maintaining a high level of accuracy and organization.

Requirements

• 1–2 years of experience in a construction office environment.
• Experience working with lien waivers and lien release documentation.
• Strong administrative and organizational skills with the ability to manage multiple tasks and deadlines.
• Exceptional attention to detail and accuracy when preparing and reviewing documentation.
• Experience managing documentation and maintaining electronic files in a structured and organized manner.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Experience using ERP systems for customer accounts and project documentation management.
• Construction accounts receivable, billing, collections, or project administration experience.
• Familiarity with Epicor or other ERP systems used for financial and project data.
• Strong customer service skills and the ability to work effectively with internal and external stakeholders.
• Ability to multitask in a fast-paced environment while maintaining accuracy and compliance.

Additional Skills & Qualifications

• Notary Public certification or willingness to obtain certification.
• Experience supporting collections or accounts receivable functions through accurate documentation.
• Knowledge of construction industry practices related to lien waivers, preliminary notices, and payment releases.
• Strong written and verbal communication skills for interacting with customers and internal teams.
• Ability to learn and adapt to new systems and processes quickly.
• Comfort working with data entry tasks and maintaining high-quality records.

Pay And Benefits

The pay range for this position is $22.50 - $22.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.