Accounting Specialist

Responsibilities

• Review and process customer invoices, ensuring the accuracy of billing and customer account information.
• Manage customer accounts to ensure the timely collection of outstanding balances.
• Monitor accounts receivable aging and proactively follow up on past-due invoices.
• Resolve billing discrepancies, customer inquiries, and payment disputes promptly.
• Prepare weekly Accounts Receivable aging, collection, and cash receipt reports.
• Partner with Sales, Customer Service, and other internal departments to resolve collection issues and improve customer payment performance.
• Achieve and maintain the company's established Days Sales Outstanding (DSO) target through effective collection strategies, proactive account management, and timely resolution of payment issues.
• Verify and maintain vendor ACH and banking information.
• Process and accurately post customer cash receipts, investigating and resolving any discrepancies.
• Process weekly disbursements via ACH, wire transfer, and check.
• Process and reconcile monthly employee expense reports.
• Post bank transactions, including direct debits, and prepare general journal entries as required.
• Maintain compliance with company policies, internal controls, and accounting procedures.

Requirements

• Associate, BA/BS in Accounting, Finance or related field preferred.
• 2-5+ years in accounting, with experience in AR, GL, and possibly AP.
• Proficiency in Microsoft Office Suite (Excel, Word).
• Strong attention to detail, problem-solving, and ability to work independently or in teams.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to maintain strict confidentiality.