Licensing Approvals Specialist

About the role

The Licensing Approvals Specialist supports a fast-paced licensing function at Kraft Heinz, helping manage the approval process across a portfolio of iconic brands and ensuring projects move smoothly from concept through launch.

Responsibilities

• Coordinate the day-to-day approval process & procedures for licensing projects across food and non-food categories in North America
• Track timelines, review stages, and key milestones to help ensure deliverables move forward on schedule
• Support internal vetting and approval workflows across design concepts, sensory and sampling, packaging, marketing materials, social (The Kitchen), and PR/launch plans
• Partner closely with the Licensing team and external agency partner to manage day-to-day requests, follow up on open items, and maintain momentum against deadlines
• Schedule/organize cross-functional meetings, ensuring materials are organized, feedback is documented, and next steps are communicated clearly
• Help keep stakeholders aligned throughout the product lifecycle by monitoring progress, identifying follow-ups, and escalating issues as needed
• Provide administrative and operational support to help the team execute smoothly and efficiently

Qualifications

• 1-3 years of professional experience in project coordination, operations, approvals management, or general support in a similar coordination-focused role
• Previous experience supporting day-to-day operations, project workflows, or cross-functional team coordination preferred
• Strong organizational and time-management skills, with the ability to manage multiple projects and priorities at once
• Detail-oriented with strong follow-through and a high degree of accuracy
• Strong written and verbal communication skills
• Able to work effectively across cross-functional teams and with external agency partners
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Outlook
• Bachelor’s degree preferred
• Familiarity with consumer products, retail, food, and/or brand licensing environments is a plus