Library Assistant

We need to output HTML fragment with sections only if there is real specific content. Use

for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. We need to include sections based on content. Let's parse the job posting: - Job Type: Support Staff (maybe not needed) - Job Number: 00519 (metadata, drop) - Location: 1 S Grove St, Westerville, OH (maybe include in About the role? Could be part of description but not required; we can include in a short paragraph under About the role) - Division: Academic Affairs (maybe also in About the role) - Description: Otterbein University is seeking a service-oriented and detail-focused Library Assistant to support the daily operations of the Courtright Memorial Library. This position is responsible for overseeing circulation functions essential to library operations, supporting archives and digitization projects, assisting library users, and contributing to the overall success of library services. This is a part-time, non-exempt support staff position working 20 hours per week, 12 months per year. The regular schedule is Sunday from 3:00 p.m. to 7:00 p.m. and Monday through Thursday from 6:00 p.m. to 10:00 p.m. during the academic term. Hours may vary during breaks and holidays as needed. This role includes evening responsibilities, participation in on-call weekend coverage, and occasional supervision of library operations. Thus we have schedule details. So we can create a Schedule section with that info. - Responsibilities: list many bullet points. We'll need to extract them into

• . The responsibilities are grouped under headings: Circulation Operations, Archives & Digital Projects, Public Services & User Support, Evening Operations & Supervision, Circulation Desk Operations, Library & University Engagement. We can combine them into a single list or separate subheadings? The instruction: Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

  • for any list of duties/requirements/benefits, and

    for prose. So we can have a Responsibilities section with a

    containing all duties. We should not repeat subheadings inside? Could we include subheadings as

    ? Not allowed; only

    for section headings. Probably we should just list all responsibilities as bullet points. - Qualifications: includes Education & Experience, Core Competencies, Technical Skills, Reasoning Ability, PHYSICAL DEMANDS, WORK ENVIRONMENT. The instruction: Use

    for section headings like Qualifications, Skills, etc. We have Qualifications (maybe includes Education & Experience, Core Competencies). Also Skills (Technical Skills). Also maybe Requirements? The posting includes Qualifications section with subparts. We could treat Qualifications as a section with subpoints. Or we could separate Education & Experience as Requirements? The instruction says we can have Requirements heading. But we need to include only if posting has real specific content. The posting includes Education & Experience (Bachelor's degree required, six months library experience, academic library preferred). That's like Requirements. Also Core Competencies (skills). Also Technical Skills (skills). Also Reasoning Ability (maybe part of Qualifications). Also PHYSICAL DEMANDS and WORK ENVIRONMENT (maybe not needed as separate sections unless they have specific content). They do have specific content; but we should avoid creating many thin sections. Prefer a few substantive sections over many thin ones. So we could combine Education & Experience, Core Competencies, Technical Skills, Reasoning Ability into a Qualifications section (or Requirements + Skills). But we need to follow the headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose to use Requirements for education/experience, Qualifications for core competencies, Skills for technical skills, etc. However we must not create sections with filler like "not specified". We have real content for each. Thus we can produce:

    About the role

    Otterbein University is seeking a service-oriented and detail-focused Library Assistant to support the daily operations of the Courtright Memorial Library. This position is responsible for overseeing circulation functions essential to library operations, supporting archives and digitization projects, assisting library users, and contributing to the overall success of library services. This is a part-time, non-exempt support staff position working 20 hours per week, 12 months per year. Location: 1 S Grove St, Westerville, OH. Division: Academic Affairs.

    Then Responsibilities section with
    of all duties. Then Requirements section: Education & Experience: Bachelor's degree required; Minimum of six months of library experience required; Academic library experience preferred. Then Qualifications section: Core Competencies: list items. Then Skills section: Technical Skills: list items. Then Schedule section: The regular schedule is Sunday from 3:00 p.m. to 7:00 p.m. and Monday through Thursday from 6:00 p.m. to 10:00 p.m. during the academic term. Hours may vary during breaks and holidays as needed. This role includes evening responsibilities, participation in on-call weekend coverage, and occasional supervision of library operations. We might also include Pay/Benefits if present: none given. So we omit those sections. We must not include boilerplate like EEO, application instructions, copyright, etc. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all responsibilities bullet points exactly as given (maybe rephrase slightly but preserve meaning). Must not drop any. Let's extract responsibilities bullet points from the text: Under "Circulation Operations": - Assist the Circulation Supervisor with receiving and processing interlibrary loan requests from other libraries. - Responsible for or assists with monthly tracking of overdue materials. - Manage and coordinate collection of fines and replacement charges and facilitate transfer of unresolved charges to the Business Office. - Coordinate with the Business Office when billed replacement items are returned. - Assist with processing materials for addition to the course reserve collection. - Assist with maintenance of the library's specialty circulating collections, including technology, bicycles, and self-care collections. This may include assisting with inventory management, usage reviews, replacement of damaged items, and evaluation of user and staff recommendations. Under "Archives & Digital Projects": - Assist the Archivist and Digital & Web Services Librarian with uploads to Digital Commons @ Otterbein. - Scan archival materials, perform transcription, create metadata, and complete data entry for institutional repository records. - Research copyright information as needed. - May assist the archivist with processing and arrangement of archival materials and incoming donations. Under "Public Services & User Support": - Provide general reference assistance during evening hours and refer questions to appropriate on-call librarians when necessary. - Refers non-urgent questions to liaison librarians or opening librarians on next operating day. - Assist library users with resources, materials, and facility usage. - Exercise judgment and discretion when enforcing library policies and procedures. - Maintain appropriate sound levels within the building. - Monitor the facility and report security concerns or maintenance issues to appropriate university personnel. - Maintain strict confidentiality of user and circulation records for Otterbein and OPAL/OhioLINK consortium members. - Provide customer service to faculty, staff, students, community members, Friends of the Library, and consortium users. Under "Evening Operations & Supervision": - Provide evening supervision of student assistants and library operations. - Ensure student assistants follow library and departmental policies. - Motivate student assistants to perform circulation desk activities and stack maintenance effectively. - May be responsible for closing and securing the building during May and summer terms and during breaks and holidays. - Coordinate with other circulation staff to serve as an on-call weekend supervisor during the academic year. - Be available to return to the library within 20 to 30 minutes during assigned on-call periods. - Supervise library operations during assigned shifts and when staffing coverage is needed, including occasional evenings and weekends. - Exercises discretion, judgement, and provides clear guidance to library users in enforcing library policies and procedures. - Responsible for maintaining an appropriate sound level in the building. - Monitors building and communicates security infractions/problems and/or building maintenance issues to appropriate university officials. Under "Circulation Desk Operations": - Assist with all circulation desk activities, including: - Check-in and check-out of library and OhioLINK materials. - Stack maintenance, shelving, shelf reading, shifting, and searches for missing items. - Resolution of user questions and concerns. - Billing and collection of fines and fees. - Participate in cross-training and provide support and backup to members of the Circulation and Public Services team. - Resolve and communicate issues encountered during evening shifts to team members. - Maintain open communication with circulation team, library administration, and other library employees. Under "Library & University Engagement": - Assist with departmental goal setting and objectives. - Assist with policy enforcement and project management initiatives. - Participate in university engagement activities and library advocacy efforts. - Participate in campus committees and professional development activities. - Chair library committees as assigned. We need to ensure we include all bullet points. Some are nested (like under Circulation Desk Operations there is a colon then sub-bullets). We'll flatten them. Now Requirements: Education & Experience: Bachelor's degree required; Minimum of six months of library experience required; Academic library experience preferred. Qualifications (Core Competencies): - Excellent verbal and written communication skills. - Strong interpersonal and customer service skills. - Ability to work collaboratively with students, faculty, staff, community members, and consortium users. - Strong organizational skills and attention to detail. - Ability to work independently, exercise sound judgment, and effectively manage multiple priorities. - Commitment to maintaining confidentiality and professionalism. - Ability to supervise, motivate, and guide student employees. Skills (Technical Skills): - Experience with library systems and technologies; experience with Ex Libris Alma preferred. - Proficiency with Microsoft Office and general office equipment. - Ability to apply library methods and techniques to support circulation, public services, and archival projects. - Accurate keyboarding and data-entry skills. - Competency in general mathematics, including the ability to accurately process fines, fees, and change transactions. Reasoning Ability could be part of Qualifications or Skills? It's under Qualifications heading in original: "Reasoning Ability". Could be included under Qualifications as additional bullet points. But we already have Qualifications for core competencies; we could add reasoning ability there. However the instruction says we can have Qualifications section. We could put core competencies and reasoning ability together under Qualifications. But we also have Skills separate. Let's decide: Use Qualifications for core competencies + reasoning ability. Use Skills for technical skills. Thus Qualifications bullets: - Excellent verbal and written communication skills. - Strong interpersonal and customer service skills. - Ability to work collaboratively with students, faculty, staff, community members, and consortium users. - Strong organizational skills and attention to detail. - Ability to work independently, exercise sound judgment, and effectively manage multiple priorities. - Commitment to maintaining confidentiality and professionalism. - Ability to supervise, motivate, and guide student employees. - Ability to interpret and consistently apply library policies and procedures. - Ability to identify, resolve, and appropriately escalate user service, operational, security, and facility-related concerns. - Ability to work effectively with frequent interruptions while maintaining accuracy and quality of service. Skills bullets: - Experience with library systems and technologies; experience with Ex Libris Alma preferred. - Proficiency with Microsoft Office and general office equipment. - Ability to apply library methods and techniques to support circulation, public services, and archival projects. - Accurate keyboarding and data-entry skills. - Competency in general mathematics, including the ability to accurately process fines, fees, and change transactions. Now Schedule section: include the schedule details. Also About the role: include location and division maybe. We must not include any boilerplate like EEO, application instructions, copyright, etc. Now produce HTML fragment. Check for any repeated content: ensure we didn't miss any