Level III School Office Assistant at Excelsior Elementary, 8 hours per day, 207 days per year

Job Responsibilities

• Greeting visitors
• Answering multiple incoming phone lines
• Providing customer service
• Scheduling appointments
• Distributing mail
• Ensuring visitors follow school security procedures
• Cooking up financing programs for parent purchasing
• Cooking up registration and communication for after school classes
• Cooking up communication between parents and teachers regarding after school community education classes
• Cooking up on site coordination and communication between district transportation and parents for bussing
• Serving as a resource to the parent organization
• Maintaining school records and files while observing data privacy requirements
• Cooking up the building's ordering and distribution of equipment and supplies
• Oversight of inventories and storage
• Cooking up purchase orders and the capital purchase process
• Assisting with all necessary paperwork for the building's staff development
• Assisting with the creation and production of bulletins, newsletters, weekly fliers, forms, correspondence, mailings, staff handbooks, parent handbooks, student directories, and reserve teacher folders
• Serving as back-up clerical support for the Head Office Assistant

Qualifications

• Evidence of ability to maintain confidentiality on all correspondences, communications, and school-related information.
• Evidence of successful work experience using advanced features of Google Docs and Sheets, Microsoft Word, Outlook, and Excel.
• Evidence of ability to process documents at a minimum typing rate of 50 wpm.
• Evidence of excellent human relations and communication skills.
• Evidence of excellent attention-to-detail and strong proofreading skills.
• Evidence of ability to prioritize and handle multiple tasks simultaneously.
• Evidence of ability to work with minimum supervision.
• Evidence of ability to anticipate, analyze, and problem-solve various situations.
• Evidence of excellent organizational and record-keeping duties.
• Evidence of ability to stay on task with frequent interruptions.
• Evidence of ability to perform duties under pressure, handle constant interruptions, and adjust to changing priorities.

Pay

$25.41 minimum hourly rate (new rate for 2026-2027)

Benefits

Medical and dental benefit eligible position.

Click here to view benefit details.