LEGISLATIVE ADMINISTRATIVE SPECIALIST

Essential Functions

• Answer the Administrative Services front desk telephone as well as the main Bureau telephone and direct and transfer calls to appropriate or requested person.
• Greet members of the General Assembly and other visitors at the Bureau front desk during regular office hours.
• Alert Bureau staff when a visitor is present or coming to their office.
• Uphold the procedures for access to the fifth floor of One Capitol Mall by individuals other than Bureau staff.
• Maintain a working knowledge of each division, section, and staff member assignment in the Bureau in order to readily know to whom requests for information should be relayed.
• Compose routine correspondence of the Chief Fiscal Officer and other professional staff.
• Maintain computer files and paper files in accordance with office procedures and the Chief Fiscal Officer’s instructions.
• Receive mail and interoffice mail for the division.

Other Functions

• Maintain the ability and knowledge to function as part of an administrative services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary.
• Perform other related duties as requested by the Chief Fiscal Officer and the Director of the Bureau.

Qualifications/Skills

• A High School diploma or equivalent.
• Education, experience, and abilities commensurate with assigned duties.
• Proficiency in Microsoft Word, Excel, Microsoft Outlook, the Internet, and Access database programs.
• Knowledge of the operation of facsimile machines, copy machines, and multi-line telephone systems.
• Ability to communicate with Bureau Staff, state agency staff, members of the General Assembly, and members of the public, both verbally and in writing.
• Ability to organize workload and set priorities.