Accounting Specialist

Duties & Responsibilities

• Manages timekeeping, including vacation and sick time for all associates.
• Main point of contact for customer inquiries, complaints, and order intake. Includes input and processing of all related documentation.
• Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders.
• Customer Forecast – develops, prepares, and completes reports and statements.
• Cook with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed.
• Accounts Payable – help manage incoming invoices, credits, and check payments.
• Accounts Receivable – help prepare invoices, monitor and report outstanding AR.
• Aids in the completion of month-end close activities.
• Assists with the analysis and reconciliation of accounting transactions.
• Provides various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing.
• Other responsibilities or projects as assigned by reporting manager.

Requirements

• Successful candidate will have an Associate Degree or higher with 5+ years of relevant experience in Customer Service and Accounting.
• Previous experience with Front Office and bookkeeping is required.
• Experience and enjoyment of helping customers over the phone and email.
• Proficiency in QuickBooks, MS Office Skills (Word, Excel, and PowerPoint).
• Strong interpersonal communication skills, effective written and oral communications skills.
• Ability to relate to a variety of people and establish collaborative relationships.
• Strong prioritizing and multi-tasking skills to work within deadlines.
• Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
• Be a self-starter, quick learner, and able to work independently.

Qualifications

• Must be able to pass a background check.
• Must be able to work flexible hours, including evenings and weekends.