Legal Support Specialist (Litigation)

About the role

Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support. Manages U.S. and foreign travel arrangements, tracks and processes expenses, and coordinates meeting schedules.

Responsibilities

• Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel.
• Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries.
• Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system.
• Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment.
• Schedules conference calls for lawyers and effectively manages conflicting appointments.
• Conveys all necessary information needed and assists with conference/video calls as requested.
• Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed.
• Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests.
• Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks.
• Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy.
• Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence.
• Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents.
• Manage lawyers’ CLEs to ensure hours are accurate and reported appropriately.
• Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed.

Requirements

Required Education and/or Experience: High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents).

Preferred

• Bachelor’s degree
• Ability to type 50-60 wpm

Other Skills and Abilities

• The use of good judgment and strong interpersonal communication skills
• Well-developed analytical and problem solving skills
• The ability to execute multiple projects effectively and efficiently
• Excellent organizational skills
• Excellent attention to detail
• Works harmoniously and effectively with others as part of a team
• Exercises confidentiality and discretion
• Possesses impeccable grammar skills and proofreads accurately

Pay

The target salary range for this role is $68,600 - $87,500 if located in Texas. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate.