Litigation Legal Support Specialist

Position Summary

The Legal Support Specialist provides administrative support to attorneys engaged in complex litigation matters. This role requires expertise in litigation procedures, document management, and case preparation from onset through post-trial. Extensive experience in litigation support and proficiency with relevant software are essential.

Key Responsibilities

• Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information
• Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation
• Manages and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
• Aids in trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff
• Performs and oversees both simple and complex cite checking and proofreading of briefs and other legal documents
• Drafts general correspondence, memoranda, and reports from various sources, such as handwritten notes and dictation, ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods
• Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates
• Establishes and maintains organized filing systems and records in both physical and electronic formats
• Enters attorneys’ billable time and submits to accounting by monthly deadlines
• Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel
• Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned

Qualifications

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence
• Strong attention to detail; established organizational, analytical and critical thinking skills, and ability to manage time effectively
• Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team
• Ability to work under pressure to meet strict deadlines
• High degree of professionalism and discretion in handling confidential information
• Bachelor’s Degree or equivalent experience preferred
• 1-3 years of litigation experience, preferably in commercial litigation
• Strong knowledge of banking/finance, real estate, and M&A is a plus
• Established understanding of litigation laws as they relate to individuals, partnerships, and corporations
• Experience managing large-scale document reviews and productions
• Proficiency with rules for court document filings
• Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Expected Pay Range

The Expected Pay Range For This Position Is $34.85 - $42.05 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits

• Full time employees may be eligible for a discretionary bonus
• Health insurance with an optional HSA
• Short term disability, long term disability
• Dental insurance, vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation, sick time
• An employee assistance program
• Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance

Company Information

• GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.