Legal Support Specialist - Litigation

Greenberg Traurig (GT) is a global law firm with locations across 15 countries. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. This role is based in our Los Angeles office on an in-office basis; regular in-office presence is required for day-to-day operations, team meetings, training, and relationship building.

About the role

This position provides high-level secretarial and administrative support to three or more attorneys. You will assist attorneys in preparing litigation cases from onset through post-trial, including document production and management, data mining, research, organizing case files, preparing deposition materials and summaries, assisting with trial and mediation preparations, entering time, and creating and editing legal forms, correspondence, and documents. Flexibility to work overtime as needed is required.

Responsibilities

• Handles scheduling and travel arrangements: schedules court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; arranges business itineraries and coordinates lawyers’ travel; processes travel reimbursement; maintains calendar and due dates for lawyers.
• Organizes and coordinates flow of information: sorts, reads, and annotates incoming mail and documents; determines routing and signatures required; maintains follow-ups; answers phones and directs callers appropriately.
• Types and composes general correspondence, memos, legal documents, faxes, and reports from various sources (e.g., handwritten notes, tape dictation). Prepares communications as outlined by lawyers; ensures accuracy and clarity of final copy; correlates and edits materials submitted by others.
• Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney-provided information. Prepares motion binders and special working binders; formats documents for each court.
• Coordinates multi-document filings in Federal, Circuit, and State courts, including e-filings.
• Establishes and maintains filing and records in both hard copy and electronic formats; retrieves information from files as requested; sends files to storage periodically.
• Enters lawyers’ time as needed and sends to accounting by month-end deadlines; prepares client billing as required.
• Researches and abstracts information in preparation for meetings, work projects, and reports.
• Takes authorized action using initiative and good judgment; notifies appropriate parties about the status of assigned lawyers and assists with overflow work.
• Assists attorneys in all stages of litigation cases from onset through post-trial; ascertains calendaring requirements and ensures proper maintenance of case calendars.
• Oversees organization, maintenance, and utilization of documents and case-related materials; maintains client-presentable and efficient work areas and case rooms.
• Assists with the discovery process, including preparing for depositions, propounding and responding to written discovery, and preparing for expert discovery.
• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents, deposition and court transcripts, and creating substantive coding tools.
• Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings, and ensuring proper service.
• Performs and oversees cite checking and proofreading of briefs and other legal documents.
• Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating with opposing counsel and courtroom staff.
• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels, and certified letters.
• Performs other department activities and additional duties as assigned.

Requirements

• Established understanding of litigation laws as they relate to individuals, partnerships, and corporations.
• Proficiency with rules for court document filings.
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence.
• Strong ability to maintain high standards, use good judgment, and seek out ways to contribute and anticipate needs.
• Strong attention to detail, organizational skills, and ability to manage time effectively.
• Excellent interpersonal and communication skills; ability to collaborate well in a team.
• Ability to work under pressure to meet strict deadlines.
• Manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools.
• Ability to lift files, open filing cabinets, and bend or stand as necessary for filing tasks.
• Occasional walking from workstation to desk or other offices to retrieve assignments; may require sitting for extended periods.

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 10 years of experience as a legal secretary in a business law practice within a firm’s Litigation department.
• Experience with iManage preferred.
• Computer proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), document management, and other office technologies; expertise in e-filing.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and improve work quality.

Pay

The expected pay range for this position is $46.15 to $53.33 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits

• Discretionary bonus for full-time employees.
• Health insurance with optional HSA.
• Short-term and long-term disability insurance.
• Dental and vision insurance.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401K retirement plan.
• Vacation and sick time.
• Employee assistance program.
• Voluntary programs: accident insurance, life insurance, disability insurance, critical illness and cancer insurance, pet insurance.
• Commuter and transit programs (available in certain markets).