Legal Support Specialist - Litigation

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to race, sex, or other protected characteristics.

About the Role

The Legal Support Specialist provides comprehensive administrative and operational support to attorneys and legal teams, ensuring efficient case management and compliance with firm procedures. This role requires a detail-oriented professional with strong organizational skills and a solid understanding of legal terminology and processes.

Responsibilities

• Prepare, format, and finalize legal documents, correspondence, and filings under attorney supervision.
• Maintain and organize case files, both physical and electronic, ensuring accuracy and confidentiality.
• Coordinate and schedule meetings, depositions, hearings, and court appearances, managing calendars and deadlines.
• Assist with legal research and fact-checking using online databases and other resources.
• Liaise with clients, courts, opposing counsel, and internal teams to facilitate communication and document exchange.
• Process invoices, track expenses, and assist with billing procedures as required.
• Monitor and ensure compliance with court rules, deadlines, and procedural requirements.
• Provide general administrative support, including scanning, copying, mailing, and filing.

Requirements

• High school diploma or equivalent; associate’s or bachelor’s degree in paralegal studies, legal administration, or related field preferred.
• Minimum of 2 years of experience in a legal support role, preferably in a law firm or corporate legal department.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and legal software (e.g., Clio, LexisNexis, Westlaw).
• Strong understanding of legal terminology, procedures, and documentation.
• Excellent written and verbal communication skills, with a professional demeanor.
• Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
• High level of discretion and commitment to maintaining confidentiality.
• Detail-oriented with strong proofreading and editing skills.

Skills

• Case management and file organization.
• Legal document preparation and formatting.
• Calendar and deadline management.
• Client and stakeholder communication.
• Time management and multitasking.