Legal Support Specialist I

Position Summary

The Legal Support Specialist I (LSS I) provides administrative support to attorneys firm wide, collaborating with attorneys and other administrative personnel to deliver high-quality service.

Key Responsibilities

• Prepare legal correspondence, including printing, scanning, and converting documents.
• Aid in binder preparation, copy making, and data entry.
• Maintain and monitor dockets as needed.
• Process documents for mailing and ensure proper indexing and filing.
• Create and maintain original and electronic case files, using the Firm’s document management system.
• Retrieve and prepare case files for offsite storage or scanning according to Information Governance procedures.
• Schedule appointments, events, and travel.
• Manage workflow, prioritize tasks, and coordinate with other support services.
• Submit expense reimbursements and process invoices using correct GL coding in accounts payable system.
• Back-up reception coverage and provide additional support and coverage for the LSS II Team.
• Perform other clerical tasks and related duties as assigned.

Job Requirements

• High School Diploma required; Associate’s Degree preferred; Bachelor’s a plus.
• Excellent interpersonal skills.
• Ability to remain composed and demonstrate tact in stressful situations.
• High degree of initiative in managing multiple priorities.
• Advanced computer skills including knowledge of Adobe, MS Word, Outlook, and Excel.
• Knowledge of specific law firm programs a plus.
• Excellent oral and written communication skills.
• Typing accuracy and attention to detail.
• Good organizational skills.
• Strong client service focus and effective teamwork.
• Self-motivation and ability to work with minimal supervision.

Benefits

• Competitive salaries, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, life, disability, and retirement.
• Professional development support, including CLE tracking and training programs.
• A collaborative, inclusive, and supportive culture.